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 General Rental Policies and Guidelines

GENERAL POLICY STATEMENT
The Lacey Community Center, when not in use for Parks and Recreation Department sponsored or co-sponsored activities, will be made available for a fee to groups for events and activities consistent with the rules and regulations of the Park Board.  The Lacey Community Center will not be made available to any group or organization that promotes discrimination, or has a record of discrimination on the basis of race, creed, color, national origin, gender, marital status, age, sexual orientation, or the presence of any sensory, mental or physical disability.  Permission to use the facility does not constitute an endorsement of a group's philosophies, policies or beliefs.  Reservations are on a first-paid, first-served basis.

 
FACILITY GUIDELINES

	Reservations for space will be accepted in person (no phone, mail, or online reservations accepted) and must be approved in writing by the Community Center Manager or the manager's designated representative.  The date is reserved when deposit or payment is received.  Reservations for full fee private use may be made a maximum of fifteen months prior to the desired date.  Reservations for other uses are outlined in the complete Lacey Community Center Rental Policies and Procedures manual in Section IV.
	Alcoholic beverages are permitted in the banquet facility and outside patio area.  Requests for the use of alcohol must be made at the time of application. A banquet permit is required.  Non-Profit organizations wishing to sell alcohol at a fundraiser will need a Special Occasion License.
	No alcoholic beverage shall be served to any person under 21 years of age.
	Injuries caused to or by any person as a result of alcoholic beverages being served or consumed on the City's property, or arising off the City property, or as a result of alcohol being available on City property shall be the sole responsibility of the organization, its sponsor and/or adult representative.
	All facilities, equipment, and rest rooms shall be left in the same condition as found prior to the activity.  The cost of any additional cleaning or repairs that require Parks and Recreation Department Personnel will be added to the user's bill.  All cleaning must be done immediately after the event.
	The City of Lacey will not accept liability for injury to users, loss of personal property, or damage to property of the group or an individual.
	The City of Lacey may require the applicant to carry insurance coverage and pay for certified security if, in the opinion of the city, the event warrants such requirements.
	Groups composed of minors shall be supervised by one adult (18 years of age or older) per 20 juveniles at all times while using the Lacey Community Center.
	Application for use of the facility must be made by the adult who will be responsible for and in attendance at the activity.
	Any decorating or other alterations to the existing facilities will be subject to prior approval of the Community Center Manager or the Manager's representative.  No objects are to be suspended or attached to ceilings, walls, or windows without prior written approval.  Use of any open flame or non-fireproof materials is, as a general rule, not permissible in any public building.
	No objects are to be attached to floors by any method, and no materials are to be applied to floors without prior written approval.
	No smoking of any kind is permitted inside the Lacey Community Center, on the back terrace, or within 50 feet of building entrances.
	Rice, birdseed, confetti, etc. is not permitted inside the building or on the grounds.
	No refunds will be given due to inclement weather or violation of facility rules and regulations.

CANCELLATION POLICY
There will be a $50.00 cancellation fee for each banquet room reserved, and a $25.00 cancellation fee for each meeting room reserved.  Cancellations made 90 days or less before the reserved date will result in the loss of the entire damage deposit.  Cancellations made less than fourteen (14) days in advance of the reserved date will result in charges of the full rental fee.  No refunds will be given due to inclement weather or violation of facility rules and regulations.

DEFINITIONS
Commercial Use. A gathering for sale or promotion of goods and services, or conducting business/training of a private organization.  Any other use shall be defined as "social."

Deposit. An amount paid in advance of an event to secure a rental and to insure proper cleanup, and to cover breakage, loss or damage.  Reservations will not be booked without payment of the deposit.

Room Fee. The fee charged for use of a room.  Rental occupancy exceeding the scheduled rental time will be charged in 30 minute increments, always rounding up to the full 30 minute increment.

Staff Fee.  The fee charged for staffing the facility to accommodate a rental.

Meeting and Banquet Room Rental Rates
Equipment Rental Rates