BOARD OF PARK COMMISSIONERS MINUTES
Wednesday, September 25, 2013 5:30pm, Lacey City Hall
Commission: Glen Crandal, Gary Hanson, Paul Royer, Shawn Smith, Lu Carlson & Robert Kowalski
Staff: Lori Flemm
The meeting was called to order at 5:31pm, by Chair Paul Royer.
Additions or deletions to the Agenda
Deleted: New Business a) Aquatic presentation: 2013 & 2014 programs
Added: New Business d) Lakepointe Park Bench
The July 22, 2013 minutes were unanimously approved and placed on record.
Due to the holidays, the November meeting is cancelled and the December meeting is rescheduled to December 4.
a) Alcohol Policy
Lacey City Councilman Lenny Greenstein said he was approached by members of the Lacey Chamber of Commerce and Hawks Prairie Rotary, requesting permission for alcohol at their annual special events in Lacey city parks, and asked the Commission to consider this proposal:
· Suggested a 2 year test period allowing alcohol at 2 specific events; the Mushroom Festival at the Regional Athletic Complex and the South Sound BBQ Fest at Huntamer Park. These two events were suggested because they are fundraisers for local non-profit civic groups (Lacey Chamber of Commerce and Hawks Prairie Rotary), both of whom support events in the Lacey community (ex. 3rd of July Fireworks), and they have both used Lacey parks for their events in the past. They would like permission to serve alcohol (wine tasting, beer garden) at the events, believing this would increase the amount of funds raised that will be given to local charitable causes.
· Policy would include very clear requirements and fees, and could be ‘adjusted’ during the 2 year test period, as necessary. At the end of the 2 year test period, the policy could be extended, modified or eliminated.
Commission discussion and concerns included:
· Completed application, permits and required fees must be submitted for approval consideration (no post-event invoicing). Only ‘post-event’ payment would be percentage of revenue the user group pays to the City.
· Limit alcohol to beer & wine only (no hard alcohol)
· Alcohol service must be controlled and limited (options: 3 drink limit, tabbed bracelets, scrip, tickets)
· Alcohol service area must be tented and/or double fenced.
· Area patrolled by on and off duty police officers (vs. private security)
· Require special liability insurance
· Alcohol ONLY permitted at these 2 specified events & locations, no other events. Never at athletic tournaments.
· Alcohol sales at the event cannot be the main priority for raising money.
· User group to pay city specified fees and a percentage of revenue.
· Alcohol area and kids’ areas must not overlap or be near one another.
· Event volunteers may not drink alcohol.
Other models of alcohol policies reviewed:
· City of Olympia Lakefair
· Metro Parks Taste of Tacoma
· City of Wenatchee
· Contact City of Tumwater Oktoberfest and Brats, Brews & Bands
Lenny said both the Chamber and Rotary would like an answer as soon as
possible, so they can make plans or other arrangements for the 2014 events.
Lori will draft a timeline, policy and application email to Commissioners for their
review and further discussion at the October Park Board meeting. Additional steps include:
· Public Input and Open House at a meeting
· Draft posted on City website
· Focus Group meetings with NPOs
· General Government Committee review
· Lacey City Council Work Session Review (if necessary)
· Lacey City Council Adoption of policy
b) Application to DNR Committee on Geographic Names: Longs Pond
The City of Lacey submitted application on August 30, to officially name the pond in Woodland Creek Community Park “Long’s Pond”. Mari Fleetwood submitted an application requesting the same body of water be officially named “Fleetwood Lake”. The DNR Committee on Geographic Names will meet on October 11 and review proposals, and Lori asked if any of the Commissioners could attend the meeting with her. Gary volunteered to attend. Commissioners also signed a letter supporting the name Long’s Pond.
a) Aquatic presentation: 2013 & 2014 programs: deleted from agenda
b) Envision Lacey
City of Lacey is sponsoring Envision Lacey, a program designed to solicit citizen input to help prioritize City actions to accommodate future growth in Lacey. Park Commissioners completed the survey.
c) Regional Advisory Board meeting
Next planning meeting is scheduled for October 23, which conflicts with the Lacey Park Board meeting. Suggested topics of discussion are alcohol in parks and increasing revenue for parks and programs.
d) Lakepointe Park Bench
Lori received a request for a bench to be installed at Lakepointe Park. A local elderly couple walks the park everyday and there is a stretch of the park that does not have any benches or place for them to rest. With no spare benches in stock and no money in the budget for new benches, Lori would need to submit a special request for additional funds for the bench. Commissioners suggested a donation or the Memorial Bench Program.
a) Programs & Special Events
1) Turn Back the Clock Run:
Due to LPRD staff changes, Club Oly Running will take over the 2013 Turn Back the Clock Run in November. This year the run does not conflict with another popular local run, the Puddle Jump.
2) Summer Lunch Program:
The number of lunches served at Lydia Hawk Summer Lunch Program was down this last summer.
3) Wild Waves Ticket Sales:
Wild Wave ticket sales were also down, and Wild Waves confirmed attendance at the park was down for the whole summer.
b) Construction Project Updates
1) Message Board at the RAC:
The message board at the RAC has been installed and should be fully operational next week. Commissioners who’ve seen the sign said it looks great.
2) Senior Center: $1,500 grant for raised garden beds at the Senior Center.
3) Woodland Creek Community Park: RWIF & RCO Grant: should be done the end of October.
1) Jacob Smith House: ‘on hold’ pending the 2014 budget report.
2) Lacey Museum at the Depot: Consulting team on board, currently working on exhibit planning.
3) Cuoio Community Park: St. Martin’s student project underway.
d) Grants & Budget
1) Lake Lois Habitat Reserve: grant application will be submitted soon.
2) 2014 Budget: pending
3) Lodging Tax Applications: Applications submitted 9/1, all LPRD requests were recommended by the Lodging Tax Committee, forwarded for approval by City Council.
1) Acquisition of Civic Center Plaza Land from WSDOT: waiting for word from WSDOT.
2) Full staffing level: Erin Quinn Valcho, Museum Curator
Jordanne Beasley, Recreation Coordinator (Special Events/Athletics)
Sean Finney, Recreation Supervisor (Athletics & Fitness)
3) Long Lake exceeds the advised standard for toxic blue green algae. It is advised to avoid recreational contact with the lake and keep pets out of the water when there is a visible algae bloom. When fishing during a toxic algae bloom, catch and release is the safest practice.
· Gary asked why, after 12+ years on the Park Board, Commissioners received copies of Robert’s Rules of Order in their monthly packets. Lori replied the Historical Commissioners requested copies, so she sent them to Park Board Commissioners as well.
· Paul said he has heard reports in his neighborhood, of teenagers bullying younger kids at Thornbury Park. It is occurring after school and primarily on the basketball court. Lori said police make regular patrols of the parks, but parents/kids should call 911 if they are in dangerous/bullying situations. Lori will notify police patrol.
· Glen said his neighbor had high praise for Lacey Parks & Recreation swim lessons and aquatics staff!
· Lu said there have been a few instances of loud, amplified music and large groups of intoxicated people at Wonderwood Park this past summer. Lori said neither alcohol nor amplified sound is allowed in Lacey Parks, so police should be called when neighbors hear or see this.
No citizens present.
a) PARC Foundation, Paul Royer: no meeting
Meeting adjourned at 7:30pm.
Next meeting: Wednesday, October 23 at 5:30pm at the Lacey City Hall.