BOARD OF PARK COMMISSIONERS MINUTES
Monday, July 22, 2013 5:30pm, Lacey City Hall
Commission: Paul Royer, Shawn Smith, Lu Carlson & Glen Crandal
Excused: Gary Hanson, Jason Agtarap
Staff: Lori Flemm and intern Kayla Grantham
The meeting was called to order at 5:35pm, by Chairman Paul Royer.
Additions or deletions to the Agenda
No additions or deletions.
The June 24, 2013 minutes were unanimously approved and placed on record.
Lori reminded the Commissioners that the monthly meeting date changes to the fourth Wednesday of each month beginning in September. A motion was made to not meet in the month of August since there are no urgent matters to come before the Park Board, seconded and approved. Paul Royer will be re-appointed to a second term at the July 25th City council meeting.
a) Letter from Mr. Obie Hagge re: new benches for Lakepointe Park. The Commissioners discussed the need for benches along the sidewalk/perimeter of the park and recommend that Lori investigate the need for spectator benches along the soccer and softball fields that could serve a dual purpose. They also suggested that Lori pose the memorial bench program with the Hagges.
a) Re-naming of Long’s Pond
Lori summarized the comments read by Mari Fleetwood at the July Historical Commission meeting attached to the agenda packet as item 6a. The Commissioners agree with Mrs. Fleetwood’s closing statement that since the pond is unofficially unnamed, the City should submit an application. A motion was made, seconded and approved to propose that Long’s Pond be submitted to the Washington State Committee of Geographic Names to officially name it as Long’s Pond and that the City recognize its historical names (i.e. Goose Lake, Fleetwood’s Lake) on a sign posted at the pond.
b) Approval of Revised Park Rules by City Council
Rule 22 was discussed concerning the need to allow bicycles, etc. in parking lots. The rule intent is understood that we don’t want bicyclists, skateboards, etc. jumping wheel stops, but there are still a few parks where people need to ride through the parking lots to get to the amenities. A motion was made, seconded and approved to approve the revision to rules as presented, and forward those rule revisions to the City Council.
c) Vacant staff positions recruitment
Sean Finney was offered and accepted the Recreation Supervisor II position and started on July 7, creating a vacant position in the Special events and Cultural Programs division. Erin Quinn Valcho, our new museum curator, will start work in September.
d) Appointment of Youth Commissioner
Mayor Clarkson and Lori interviewed two applicants. On Thursday, August 22, Mayor Clarkson will recommend to the Lacey City Council the appointment of Robert Kowalski, a junior at North Thurston High School, to the Park Board.
a) 2014 Budget Request
The Commissioners considered and ranked four capital projects: 1 Lacey Community Center Roof; 2 Gutters at the RAC Softball Fields Buildings; 3 Operable wall track at the Lacey Community Center; 4 Property Management Firm for rental homes. City manager Scott Spence has formed a Budget Review Committee to suggest and consider cost recovery of current fees and charges; cost reducing proposals (change in practice, discontinuation of a service, identification of new partners), and proposals that lead to greater efficiency and time savings. The commissioners discussed charging parking/admission fees to Long Lake Park to cover the cost of lifeguards. Commissioner suggested that we not charge a general admission fee, assuming that could lead to trespassing, and/or swimming at the boat launch, but consider charging day care/day camp bus loads of children since we bring on extra lifeguards.
The commissioners suggested increasing fees for those programs with waiting lists, assuming fee charged is competitive with what others charge. Also suggested considering a blanket fee increase across the board, if we would not anticipate a drop in registration.
b) Message Board Policy
The City of Lacey shall adopt one consistent policy, with an effective date of August 1, 2013, that is applicable to all electronic and printed message boards in the city regardless of department. The Commissioners reviewed the proposed Electronic and Print Message Board Policy dated July 22, 2013 and suggested revisions to Procedure 1. Changing the words “desired advertised” to “requested display”. And to Procedure 4 changing the words “If initially approved” to “If the request complies…” A motion was made, seconded and approved to adopt the Electronic and Print Message Board Policy as revised to be effective immediately for the RAC message center and print message boards in the parks and recreation department.
a) Programs & Special Events
1) Fireworks at Bush Park: No complaints about using William A. Bush Park as the launch site were logged.
2) Turn Back the Clock Run: Oly Club Running will organize the run on Sunday, November 3. Due to vacant staff positions, we had not planned to offer it this year.
3) Summer Lunch Program: averaging 550/day, lower than 2012.
4) Wild Waves Ticket Sales: 1124 tickets were sold in 2012; to date we have only sold 171 tickets. We assume it is lower due to other local businesses selling tickets this year.
b) Construction Project Updates
1) Message Board at the RAC: Project schedule is for completion by the end of the month.
2) Senior Center: Several warranty items have been reported to the general contractor and corrected.
3) Woodland Creek Community Park: RWIF construction has started. Public notification has been thorough and reached many user groups.
1) Jacob Smith House: The cost estimate provided by the consulting team and the need for additional funds to complete the project was discussed.
d) Grants & Budget
1) Park and Open Space Fund: Committed funds remain in the park and open space account for land acquisition.
1) Acquisition of Civic Center Plaza Land from WSDOT: City will pursue land donation from WSDOT who have indicated that ROW is not commonly donated.
2) Vandalism/arson at the RAC on soccer field #1 (net and synthetic turf) and arson at Rainier Vista Community Park (trash receptacles). Commissioners suggested a reward program (similar to Crimestoppers), cameras, and signs stating “Area under Surveillance”.
No citizens present.
a) PARC Foundation, Paul Royer: Next meeting is August 26.
Meeting adjourned at 7:30 pm
Wednesday, September 25 at 5:30pm at the Lacey City Hall.