BOARD OF PARK COMMISSIONERS MINUTES
Monday, June 24, 2013 5:30pm, Lacey City Hall
Commission: Gary Hanson, Paul Royer, Shawn Smith, Lu Carlson, Jason Agtarap & Glen Crandal
Staff: Lori Flemm
Public: James Reddick
The meeting was called to order at 5:30pm, by Chairman Paul Royer.
Additions or deletions to the Agenda
No additions or deletions to the agenda.
The May 20, 2013 minutes were amended, unanimously approved and placed on record. Lori announced that the minutes will be recorded from now on.
New calendar reflects change in meeting dates to 4th Wednesday of the month, beginning in September. No meeting in November as it falls on ‘Thanksgiving Eve’ and many will be out of town. The December meeting will be held the 1st Wednesday in December (12/4).
Letter from Thurston County Parks & Recreation Advisory Board, asking that they be invited to any meeting that might include discussion on Specialized Recreation. If sustainability of Specialized Recreation is a future agenda item, the Advisory Board will be invited to attend the meeting.
a) Thurston County Specialized Recreation Program
Lori distributed a sample program for Specialized Recreation. LPRD staff Kathy Owen and Sue Falash attended the Summit on the Sustainability of Recreation Opportunities for People with Developmental Disabilities in Thurston County. Due to budget cuts, the County is looking for someone to take over Specialized Recreation programs. The City of Lacey contributes $8,000 in funds, reduced pool use fees and free limited use of the Senior Center. After much discussion, Commissioners agreed with the City of Lacey’s decision to continue current support of Specialized Recreation, but to not take the lead or partner with anyone else to run/administrate the programs. If Thurston County is no longer able to offer the programs, the $8,000 the City of Lacey contributes might be used for scholarships for participants &/or their caregivers for inclusion into LPRD programs.
a) Vacant staff positions
Lori reported 73 applicants for the vacant Recreation Supervisor position, 36 of whom met the minimum. Interviews for the top 6 candidates will be held July 8.
There were 103 applicants for the vacant Museum Curator position, many from out of state. Interviews will begin July 15.
b) Recruitment of Youth Commissioner
2 applications were submitted. Lori and Mayor Clarkson will conduct interviews and select 1 applicant for Park Board and encourage the other applicant to consider the Historical Commission. Jason knows both students and said they would both be good additions to the Boards. Lori was disappointed with the low number of applicants. Commissioners discussed changing the recruitment time, as students are very busy at the end of the school year, and maybe not thinking about planning/applying for things for the next school year. Jason suggested information at the College Fairs in the Fall, when kids might be looking for volunteer opportunities. Glen suggested more communication with the high school counselors and ask their recommendation for recruitment.
c) Park and Open Space Fund
Lori distributed a proposed revision to the Park and Open Space Fund ordinance. The revision will more accurately reflect current practices.
Motion: To support the proposed ordinance revision.
The motion was seconded and unanimously passed.
d) Park Rules revisions
#4 Operates a motorized vehicle or transportation device anywhere other than designated roadways or parking areas, unless a disabled permit is displayed.
#6 Consumes alcohol without prior approval…
#7 Uses illegal controlled substances…
#8 Consumes marijuana…
#23 Skinny dips or appears nude…
Motion: To approve revised rules as amended.
The motion was seconded and unanimously approved.
a) Programs & Special Events
1) Summer program registration
Most programs are full with waiting lists! 54% registered online, 43% in the office/telephone. Summer Day Camp requires in-person registration so online registration is a little lower in the summer.
2) Summer concert schedule distributed
b) Construction Project Updates
1) Senior Center: warranty items being corrected promptly by the contractor.
2) Woodland Creek Community Park: RWIF construction will begin mid-July.
1) Jacob Smith House
The preliminary cost estimate for JSH remodel came in over budget, so staff is looking for places to cut costs, could ask for more funds in the 2014 budget, or delay the project. Lori asked Commissioners to review the cost estimate for discussion at the next Park Board meeting. Lori reviewed the list and identified items that were required vs items that could be cut/changed.
d) Grants & Budget
1) Boeing Employees Community Foundation Grant $23,580 awarded to Senior Services
2) Donor Tree was hung on the wall at the Senior Center. Funds will be solicited by December for placement in January.
James Reddick with the PARC Foundation reported that the raffle raised $4,000, an increase over last year and results in about $1000 for each department. Lu commented that the raffle and event was very well organized.
PARC Foundation is hoping to buy a bus for Specialized Recreation. Olympia Federal Savings has donated $1000 and the Community Foundation may contribute as well. Need about $20,000-25,000 for PARC portion of the grant for 30 passenger bus with all ADA and safety features.
Still working on the Regional Park Board meeting with host city Tenino. PARC will act as 501C3 for Teninio’s fundraising effort for a city pool.
IRS finally processed PARC Foundation name change request.
a) PARC Foundation, Paul Royer: Nothing to add to James Reddick’s report.
Meeting adjourned at 7:15pm.
Monday, July 22, 2013 at 5:30pm at the Lacey City Hall.