BOARD OF PARK COMMISSIONERS MINUTES
Monday, February 25, 2013 5:30pm, Lacey City Hall
Commission: Gary Hanson, Paul Royer, Shawn Smith & Jason Agtarap
Excused: Glen Crandal, Lu Carlson
Staff: Lori Flemm, Liz Spiller
The meeting was called to order at 5:31pm, by Chairman Paul Royer
Additions or deletions to the Agenda
No additions, may defer some agenda items if time is limited.
The January 28,2013 minutes were unanimously approved and placed on record.
Thursday, January 21, 7pm: City Council Work Session: Chairman Paul Royer presented the Lacey City Council with the 2012 Park Board Accomplishments and 2013 Work Plan. Lu Carlson and Gary Hanson also attended the work session. Lori thanked Paul for a “job well done”.
a) A letter was mailed to neighbors of the Palm Creek Headwaters Property (formerly referred to as ‘Blume 85 property’), explaining the City’s recent acquisition, plans for the property and request to “respect the work and not remove any stakes” on the property.
b) Lori circulated a copy of a recent letter to the editor of The Olympian, regarding irresponsible dog owners who do not clean up after their dogs at Rainier Vista Community Park.
a) Capital Facilities Plan update: General Government section and intro Park section
City of Lacey Public Works Analyst Tom Palmateer revised the General Government section of the CFP, based on comments & revision suggestions. Commissioners reviewed the revised section and had no comments or questions.
Motion: To accept the General Government section of the
Capital Facilities Plan, as revised.
The motion was seconded and unanimously approved.
b) Jacob Smith House site improvements plan
Lori said the City will not grind and restripe Intelco Loop to provide parallel parking any time soon, perhaps not even in the future. JSH site plans will go ahead with 60-65 parking stalls.
c) Adopt-a-Trail brochure
Commissioners previewed a promotional flyer for the Adopt-a-Trail program, created by Department Assistant Liane Earl. All were very impressed with the flyer and only suggested that the second paragraph be moved to the end of the brochure text. Gary suggested there be a reminder to ‘clean up after your pet’ but after discussion, determined the reminder is useful, but not for this particular informational brochure.
d) Commissioner recruitment
Since there were no applications submitted 1 month prior to the expiration of Glen Crandal’s term, Glen may be reappointed to an additional three year term. Glen has agreed to the 3rd tern and will be reappointed at the City Council meeting on February 28.
e) LLHR volunteer project: Saturday, March 16, 9am-noon
Jason will deliver the NTHS volunteer packet and Shawn will deliver the RRHS and THS packets.
a) RAC Phase 3 Alternative Master Plans
The City and County received a grant to widen Steilacoom Rd. In exchange for dedication of right-of-way on the City’s property, the County will make frontage improvements along Steilacoom Rd. Lori presented 4 options for Phase 3, with ball fields, parking, entrance/exit, gopher management area and storm water retention area. Of the four options reviewed, Commissioners preferred Option B+1, as it allowed for an additional ball field, 2 entrance/exits and better parking layout.
b) Public art at Senior Center
Lori presented a proposal for Public Art at the Senior Center:
$5,459.74 Public Art Budget
$2500 “Artist in Residence”
Using the current art instructor or by issuing a ‘call for artists’, display one or more painting, as selected by a jury, from each class session on the east wall of the lounge. Paintings will be relocated each quarter. Funds may be used to pay the instructor, for canvas and paint and framing. The intent is to have 3 or more classes participating from April 1- Dec 31, 2013, to produce 10-15 paintings to be displayed in several rooms in the Lacey Senior Center.
$2500 “Woodcarver in Residence”
Using the current woodcarving class instructor, carve one of the oak trees to hang on the southeast wall of the lobby for use as the annual giving tree. These funds may be used to pay the instructor, for wood, materials, etc. The intent of this is to have the tree carved and displayed on the wall by Dec 31, 2013.
$459.74 Historical Photo Framing
Hang the framed historical photographs of the Himes Family Farm on the west wall of the lounge. These photographs were in the vestibule prior to the expansion project. More historical photographs are available in the Lacey Museum collection. A few select photographs will be framed and identified with a plate and hung on the wall.
Shawn volunteered to serve on the art jury when the time comes. Paul asked for clarification of qualifications of the art selected and Lori replied that the artist must be a student in the Lacey Senior Center art class.
a) Programs & Special Events
1) Lacey Loves to Read (10th Anniversary): Thursday, February 28, 7-9pm at Lacey Community Center
2) Adult Flashlight Egg Scramble: Friday, March 29, 9pm at RAC
3) Spring Program Registration: Wednesday, March 6, 6am
4) Triathlon: Sunday, June 30
b) Construction Project Updates
1) Senior Center: Should be completed by 3/1, dedication planned for 4/16
2) Disc Golf Course: All baskets are in place, the course is usable and should be complete in April.
1) Museum Master Plan: 8 people attended a Public Meeting on February 4 and offered 9 suggestions on what to do with the current Museum building once the Depot Museum is complete. Of the suggestions, Park Board Commissioners preferred the ideas of an art gallery/museum and/or garden center.
2) RWIF: The Reclaimed Water Infiltration Facility project should begin in June.
d) Grants & Budget
1) 2013 Budget: Part time staff pay rates have been reviewed and updated.
2) Senior Center Norcliffe Foundation Grants: Should know if grants awarded in 6-8 weeks.
3) LCC/JSH fee publicity revision: Lori reported that Gary’s suggestion for re-wording the text on the new facility rate sheets was considered, but space restrictions on the flyers and website did not allow for the text changes.
1) Online job applications: The City of Lacey has gone job application center has gone paperless, with all applications submitted online via the City website.
2) PFD legislation: Lori reported that there are 2 bills working in the legislature, which could benefit Parks & Recreation. One bill involves extending the authorization of PFDs to collect sales tax for an additional 40 years.
Shawn said his aunt, Barb Smith, works with the Kent Downtown Partnership and will forward a recent article highlighting some good examples/ideas for private/public partnerships.
No citizens present.
a) PARC Foundation, January 29, Paul Royer:
Sound Hounds is seeking new leadership.
PARC received $15,000 from the Nisqually Tribe, to send 40 kids to Thurston County Camp.
PARC Foundation raffle tickets will be sold and Wild Waves tickets may be sold at the Earth Day &/or National Trails Day events.
Regional Park Board meeting will be hosted by Tenino this summer.
Meeting adjourned at 6:58pm
Next meeting: Monday, March 25, 2013 at 5:30pm at the Lacey City Hall.