BOARD OF PARK COMMISSIONERS MINUTES
Monday, January 28, 2013 5:30pm, Lacey City Hall
Commission: Gary Hanson, Paul Royer, Shawn Smith, Lu Carlson & Jason Agtarap
Excused: Glen Crandal
Staff: Lori Flemm, Liz Spiller
The meeting was called to order at 5:28pm, by Chairman Paul Royer.
Additions or deletions to the Agenda
Lori distributed an amended agenda which included:
6. Old Business:
a) Adopt-a-Trail: defer to February meeting
c) Electronic Message Board Policy: defer to February meeting
d) 2012 Accomplishments and 2013 draft work plan
e) Lake Lois parking lot options
7. New Business:
d) Capital Facilities Plan (CFP) update
8. Director’s Report:
e) Bucknell Park update
The November 26, 2012 minutes were unanimously approved and placed on record.
Lori reminded Commissioners that the May meeting will be held the 3rd Monday (5/20) due to the 4th Monday falling on Memorial Day.
A press release will be issued, advertising a vacancy for Glen’s position on the Board. Per city code, if no applications are received 1 month prior to closing, Glen may be reappointed.
a) Adopt-a-Trail: DEFER to February meeting.
b) Jacob Smith House site improvement plan
Lori reviewed site plans for the Jacob Smith House and asked Commissioners for their comments. The driveway to the JSH must be relocated to accommodate storm water and will also reduce car/pedestrian traffic. The plans allow for 60 parking stalls and The City will be restriping Intelco Loop to create parallel parking spots on the street. Commissioners agreed the parallel parking will be a good feature and help with overflow parking for larger events at the Jacob Smith House.
c) Electronic Message Board policy: DEFER to February meeting.
d) 2012 Accomplishments and 2013 draft work plan
Lori invited all the Commissioners to the work session with Lacey City Council on Thursday, February 21, 7pm. Paul will present the Park Board’s 2012 Key Accomplishments and Noteworthy Achievements to the Council.
Commissioners were given a draft of the 2013 Work Plan and Lori asked that they review it for discussion at the March or April meeting. Youth Representative Jason Agtarap will talk to fellow students, for input on teen programs and needs. Shawn Smith asked if the Master Plan allows for special circumstances, for example, if an existing vacant building becomes available, could the City purchase the building for use as a recreation or teen center, even if it is not covered in the Master Plan? Lori said yes, there is flexibility as long as the facility/opportunity matches the needs, specifications etc., described in the Master Plan. Paul Royer suggested Senior Center facility use be reviewed 1 year after the renovation is completed. Lori agreed, then reported that the STARS program at the Senior Center lost funding for 2013, which resulted in the loss of the STARS Manager and reducing food service from 4 days a week to 2 days a week. Other grant and funding options are being explored.
a) Lake Lois Habitat Reserve: Saint Martin’s University student project
Saint Martin’s Senior Engineering students are working on the McKinney building for their Senior Project and submitted plans with multiple options for the building; to use the building as an interpretive center, keep existing rooms ‘as is’ or remove walls to create 1 large room, addition of 2 single stall restrooms, addition of walkways with railing on Pacific Ave side and parking lot with enough room for school busses to maneuver. Current challenges are the roof (needs greater support), the proposed walkway is too narrow and there is too much asphalt in the proposed parking area. Commissioners discussed different options for the parking layout, that would minimize asphalt while still allowing adequate space for school busses to park & maneuver. Commissioners felt a walk though of the building with SMU students would be helpful.
b) Volunteer ‘stewardship’ projects
Commissioners viewed a presentation of Olympia Parks, Arts and Recreation Stewardship Program. OPARD has 1 Stewardship staff person whose time is split 30% environmental education, 20% park ranger and 50% volunteer coordinator. Their program has a great deal of support and potential. Commissioners agreed this is something they would like to see in Lacey. Jason, Paul and Lu all said they could help with photos/PowerPoint development for informational presentations.
c) Lacey Community Center fee increase
Facility rental rates for the Lacey Community Center and the Jacob Smith House typically increase about 5% every other year. Due to the struggling economy, LPRD has not raised rates since 2010. Recreation Coordinator Justin Beard conducted a rate study of comparable facilities in the area and recommends the LCC & JSH rates be increased to reflect more competitive rates. Gary Hanson would like the wording changed from “$110/hr, 6 hr minimum” to “$660 for the first 6 hrs, $110/hr each additional hour”. Lori said space may be an issue but that she will forward Gary’s suggestion to Justin. Commissioners also wondered if the comparable facilities also had minimums hours of use. Lori believes they have similar minimums, just did not reflect on Justin’s report.
Motion: To accept rate increase proposals for the Lacey Community Center and Jacob Smith House.
The motion was seconded and unanimously approved. New rates will take effect February 1, 2013, for all new bookings.
d) Capital Facilities Plan (CFP) Update
The Capital Facilities Plan is updated every 2-3 years and City staff and Lacey Park Board are responsible for reviewing and updating the General Government and Parks sections of the Plan. Lori distributed copies of those sections, with suggested revisions and asked Commissioners to review the sections for discussion at the February and March meetings.
Gary asked if the City has first option on the Thurston County Fairgrounds and Lori said “we think we do”. Examples of possible City use might be the City pays the County fair market value for 27 acres, over a 50 year period. This would provide cash flow to the county to continue to operate the Thurston County Fair and the City would take ownership after 50 years. Another example would be to move the City Maintenance Center to the fairgrounds and use their current facility (1200 College St) for commercial use.
e) Lake Lois parking lot options
The City is doing an overlay paving project on neighborhood roads near Lake Lois Park. Though repaving of the Lake Lois parking lot was not approved in the current budget, Lacey Public Works Department staff believes repaving the parking lot in conjunction with the overlay project would be very cost effective, and would bring the parking lot up to code (lot is currently gravel). Commissioners viewed 2 parking configuration options and agreed option #2 seemed best, as it gave a better angle/access for cars to get out to Carpenter Road, and suggested moving the disabled parking spot to the left to eliminate having to back out behind another parking stall. Commissioners asked about removing the large rocks in the lot, but those are in place and must stay to keep people from driving on the grass area.
a) Programs & Special Events
1) Breakfast with Santa (new event): 177 people attended
2) Polar Bear Plunge: over 400 plungers and $492 raised for the Summer Lunch Program
3) Winter Program registration Dec 5: Registration numbers remain high, no decline in years.
b) Construction Project updates
1) Woodland Creek Community Park Trailhead: Completed January 2
2) Senior Center: ahead of schedule, should be complete by February 22, possible dedication date of April 16.
3) RWIF: no changes
4) Disc Golf Course: 2 baskets have been installed and there seems to be lots of interest/excitement about the course.
5) RAC Fencing: Completed January 22
1) LLHR Topo Survey: finished today
2) RAC Message Board BLA: need to do a boundary line adjustment with the county
3) Meridian North Neighborhood Park Field Trip: wait for warmer weather (May-August)
4) Museum Master Plan: Plan is out for review with next public meeting on February 4.
5) RAC Phase 3/Steilacoom Road: The county has a grant to pave sidewalks/bike lanes on Steilacoom Road and asked if they could use part of the RAC Phase 3 property (Steilacoom & Marvin) for a storm pond. There is a meeting this Thursday to discuss options.
d) Grants & Budget
1) Nisqually Tribal Grant: awarded $10,000 grant for the Ethnic Celebration
2) 2013 Budget: DEFER TO FEBRUARY
1) Wonderwood Park incident and $100 check: $100 donated to the Summer Lunch Program
2) Bucknell Park
No citizens present.
a) PARC Foundation, Paul Royer: Next meeting is January 29.
Meeting adjourned at 7:45pm.
Next meeting: Monday, February 25 at 5:30pm at the Lacey City Hall.