BOARD OF PARK COMMISSIONERS MINUTES
Monday, June 25, 2012 5:30 p.m., Lacey City Hall
Commission: Shawn Smith, Gary Hanson, Paul Royer, Glen Crandal & Alex Mitu
Staff: Lori Flemm
The meeting was called to order at 5:30pm, by Chairman Shawn Smith.
Additions or deletions to the Agenda
Addition: 8 items added to 8.) Director’s Report
The May 21, 2012 minutes were unanimously approved and placed on record.
a) June 29: Ribbon Cutting Carpenter Road project, noon
b) August 27 meeting will be held at the Lake Lois Habitat Reserve
a) Letter to Professor Seong, CE Professor, St Martin’s University (re: JSH Site Improvement)
Commissioners were happy with Lori’s letter to Prof. Seong and the students in the SMU Senior Engineering class.
a) Disc Golf Course
SPSDGA has not signed the agreement yet and have not been able to find affordable insurance. We are investigating an option to use ‘volunteer coordinators’ (Association officers), who would be trained by Lori, to be on-site supervisors at all work parties, pending approval by WCIA and City Risk Manager.
b) Message Display Board Policy
Commissioners reviewed the current draft of the Message Display Board Policy and suggested a few revisions.
a) 2013 Budget: Operating & Capital
Budget instructions will be given on Wednesday, June 27. Expenditures, given medical premium increases & labor contractual obligations, are not projected to be covered by revenues. Note a loss of state shared revenue is expected. Fund sources and proposed capital projects were discussed, including replacing the roof at the Lacey Community Center with metal roof, digital camera and Long Lake Parking Lot/retaining wall replacement. Commissioners did not add any projects to the list. Staff will prepare cost estimates and bring to the July 23 meeting for priortization.
b) Depot & Lacey Woodland Trail preliminary site plan
The preliminary site plan and floor plans were shown to the Commissioners and discussed. Suggestions were made to consider renovating the McKinney Building for use in place of off-site storage. Concern about Depot Museum size & cost estimate. Can the City afford to build & operate it? Grants and donations must be identified and secured, and a phased development plan identified to match available funds.
a) Summer program registration
Summer program revenue was up from 2011, due to more programs (not fee increase or sales tax). Online registration is steadily increasing.
b) Summer events (poster distributed): first concert is Tuesday, June 26.
c) Interview new Youth Commissioner: 1 applicant so far, interview at 3:30 Friday.
d) National Trails Day & PARC Foundation raffle
Big success, 62 volunteers spread wood chips on the trail in meadow. Raffle fell short of 1,000 ticket sales and $5,000 revenue target.
e) Fireworks on July 3
Fireworks will be launched from William Bush Park on July 3 beginning at 10:15pm. The park will be closed to the public. Some neighbors have voiced opposition to the site, debris and traffic concerns.
f) Summer Lunch Program & Playground Pals
Both programs began Monday June 25 at 3 sites; Mt View, Lydia Hawk & Pleasant Glade Elementary schools.
g) Wild Waves ticket sales: Please help spread the word that Lacey Parks & Recreation Department is selling discount Wild Waves tickets.
h) Senior Center moves to Chinook Middle School:
Seniors moved to Chinook Middle School on Friday, June 22 and opened for programs on Monday, June 25. Monday’s attendance was higher than an average Monday, so the move did not seem to affect participation.
i) RAC fencing re-bid: Bids opened on Tuesday, June 19. Contract awarded to Sea West Construction of Issaquah, Wa.
j) Thurston County Comprehensive Park and Recreation Plan: County has four public meetings scheduled, one at Fairgrounds on June 26. Lori will attend.
k) Little Lacey T-Ball: 300+ registered participants.
l) Coca Cola Contest: $100,000 prize to park in the nation that gets the most votes. Lacey will not promote or participate in an organized manner this year. RAC would be an obvious park to promote next year, but beverage contract is with Pepsi.
m) Sports Sprouts: Evaluation sheet distributed and positive parent comment noted.
n) RAC: flagpole installed in roundabout, solar powered lighting.
o) Homann Park: Trees limbed up along Glenn Mary Drive (west side of park). Neighbors’ response is positive.
p) Sales tax on Recreation Programs and Sports Leagues: Dept. of Revenue scheduled a meeting on July 13 in Tacoma to clarify ruling. City staff will attend the meeting.
No report. Glen noted that the local Sourcebook recently put out by the Olympian, had many informational errors & omissions.
No report. Shawn updated his mailing address.
No citizens present.
a) PARC Foundation, Paul Royer: Paul was unable to attend the last PARC meeting.
Meeting adjourned at 7:10pm
Next meeting: Monday, July 23, 2012 at 5:30pm at the Lacey City Hall.