BOARD OF PARK COMMISSIONERS MINUTES
Monday, May 21, 2012 5:30 p.m., Lacey City Hall
Commission: Gary Hanson, Paul Royer, Shawn Smith & Glen Crandal
Excused: Lu Carlson
Staff: Lori Flemm, Liz Spiller
Public: Chris Gilberts, Corine Royer
The meeting was called to order at 5:30pm, by Chairman Shawn Smith.
Additions or deletions to the Agenda
Addition: 7c) Lake Lois Park Monument sign
The April 23, 2012 minutes were unanimously approved and placed on record.
a) Tentative: June 22: Ribbon Cutting Carpenter Road project.
a) Jacob Smith House Student Project Presentation
Commissioners looked at a model developed by Saint Martin’s University students, of the proposed changes for the Jacob Smith House. In their presentation, the SMU students highlighted various features and alternate feature for the project, including:
76 parking stalls
Retention of the corner wooded area
Proposed storage building
Exterior deck replacement
- Covered shelter area
- Planting, lighting & irrigation plans
To address the problem of the view of the Lowe’s store, students suggested simply planting trees to block the view of the store.
$50,000 is available for the next phase (Request for Qualification) but the City Manager has asked that Lori not proceed with the RFQ until after the Council Retreat in June as they will discuss state & tax revenue situations. Paul asked about contracting with SMU for a Civil Engineer but Lori said that was not an option (liability concerns & SMU policy). Shawn said he was very impressed with the student work & presentation. Lori said it was a very valuable experience for the students as well, as they worked on a ‘real’ project with a ‘real’ client.
Motion: To draft a letter of thanks to the Saint Martin’s Engineering
Students, for their impressive work on the Jacob Smith
House project & presentation.
The motion was seconded and unanimously approved. Lori will send a letter to the students.
b) Agreement & schedule for disc golf course
The draft agreement for the construction of a disc golf course at Woodland Creek Community Park has been reviewed by the City Attorney, Risk Manager and Washington Cities Insurance Authority and was emailed to the South Puget Sound Golf for their review. Chris Gilberts will review the draft and have his insurance agent forward a certificate of insurance to the City. Commissioners were concerned about the placement of tee 6 near the trail, Chris explained it shouldn’t be a problem to be a safe distance from the trail, while maintaining the flow of the course. All thought fencing/netting may be a good protective measure near tee 6. Commissioners, Lori & SPSDGA all expressed their excitement about the partnership and course development. Shawn appreciates the great attitude and cooperation of SPSDGA.
Motion: Recommend that City Manager approve the disc golf
course plan submitted by the South Puget Sound
Disc Golf Association, and approved by the Lacey Board
of Park Commissioners.
The motion was seconded and unanimously approved. Lori would like to see development of the driving range, as the area is already clear and would have good visibility for the public to see and use.
a) Regional Park Board meeting evaluation
Lori asked the Commissioners for feedback on the Regional Park Board meeting. Both thought it was a good exchange of information but were disappointed that there was not a summary or even notes of the group discussions, and wondered “what is the point” if there is no documentation or follow up on what was discussed. Commissioners suggested minutes or notes of break out group discussion be kept for review and for those unable to attend the meeting. Commissioners also suggested the Regional meeting be held in the spring rather than winter. Tenino has offered to host the 2013 Regional Park Board meeting.
b) Shawn Smith’s first term expires on August 1
Shawn Smith’s term expires August 1 and Lori has asked if he would stay on for another term.
Motion: To re-appoint Shawn Smith to a second term on the
Lacey Board of Park Commissioners.
The motion was seconded and unanimously approved and Shawn accepted the re-appointment.
c) Lake Lois Park monument sign
The Lake Lois bridge & Carpenter Road retaining walls were recently renovated with Redi-Rock and Lori asked Commissioners if they thought the new park monument sign should be our standard park sign, or made with Redi-Rock to match the bridge & retaining wall. The Redi-Rock sign would be an additional cost of $1846.
Motion: To maintain status quo and use the standard design
for the new monument sign at Lake Lois.
The motion was seconded and unanimously approved.
a) Senior Center construction schedule & fundraising
Senior programs are moving to Chinook Middle School during the remodel. Most of the demolition has been done. Fundraising continues.
b) National Trails Day (PARC Foundation raffle): Saturday June 2, 9am-noon
Volunteers will be spreading woodchips on the trail at Woodland Creek Community Park. Free lunch for volunteers was hosted by Alpine Experience.
c) Recruitment of Youth Board member
1 application for the Youth position has been submitted. Very good applicant! Recruitment ends June 1, applicants will be interviewed by the Mayor & Lori.
d) Fish-in: Good press coverage, great event.
e) Arbor Day: Good turnout, most trees distributed.
f) Alternative Energy Fair: Good weather, high participation.
g) Fun Fair and Grand Parade
Record crowd at Fun Fair, Grand Parade was a great success. Staff worked very hard and will review event and implement improvements for next year. Gary would like to see better representation of area schools bands and cheerleader/dance teams.
h) Depot Museum public input process
Meetings in April were held for public input on the Depot Museum. Lori will bring floor plans to the next Park Board meeting. Lori asked what level of involvement the Commissioners would like with the Depot project & all agreed they are comfortable with periodic updates & progress reports.
i) RAC Fencing bid opening/update
Earlier bids came in higher than the base bid, so the scope of the project will be reduced & re-bid.
j) Red Farmhouse Demolition
Demolition bids are being accepted now. The safety regulations were too restrictive to use as a ‘burn house’ so the Farmhouse is being demolished.
k) Thurston County through the Decades
May 12 at Huntamer Park, very positive feedback on event.
l) RCO Conversions
Lori said part of Cuoio Community Park may be used as replacement property for the Lacey Community Center in the RCO conversion process.
No report. Glen noticed the Skyhawks Park sign has been removed and asked the status of Skyhawks/Bucknell Park. Lori said to the best of her knowledge, one of the three owners sold his share of the partnership and the new partnership went back to “Bucknell Park”.
No citizens present.
a) PARC Foundation, Paul Royer: Paul did not attend the May meeting. Lori reported discussion was on National Trails Day and the Foundation Raffle.
b) Specialized Recreation Advisory Group, Shawn Smith: Advisory Group is ‘on hold’ with no plans to meet in the near future.
Meeting adjourned at 6:55pm
Next meeting: Monday, June 25, 2012 at 5:30pm at the Lacey City Hall.