BOARD OF PARK COMMISSIONERS MINUTES
Monday, March 26, 2012 5:30p.m., Lacey City Hall
Commission: Gary Hanson, Paul Royer, Alex Mitu, Shawn Smith & Lu Carlson
Staff: Lori Flemm, Liz Spiller
Public: Kayla Pernier, student at The Evergreen State College
Excused: Glen Crandal
The meeting was called to order at 5:30pm, by Chairman Shawn Smith.
Additions or deletions to the Agenda
Revised agenda distributed.
The February 27, 2012 minutes were unanimously approved and placed on record.
a) Regional Park Board Meeting: Commissioners will sign up for preferred meeting dates. Date still to be determined.
a) Senior Center alternative bid priorities
Lori asked Commissioners to review and prioritize the list of alternative bids for the Senior Center project:
1. Add fireplace: purely aesthetic, low priority.
2. Nanawall at classroom 116: should match existing nanawalls.
3. Automatic sliding entry door: ‘fix’ existing push pad doors so there is a time delay between exterior doors & interior doors. This would resolve ‘wind tunnel’ problem.
4. Masonry base at columns: would look nice, but not a necessity.
5. Display case at room 152: can add later.
6. Interior build out of 4 rooms: Fundraising strategy in place, seeking donations, name room as completed.
7. New audio/video sound system: could be added at a later date, but very important that sound system be able to reach entire facility (emergencies, etc). Seniors may have hearing limitations, so sound system needs to be top quality.
8. Shrub planting: low priority, could be done by volunteers at a later time.
9. Full roof replacement: After recent inspection, the inspector estimated up to 5yrs left in the current roof & recommends replacing the entire roof during the remodel. This would give a uniform roof, versus a new roof on the remodel, and old roof to be replaced in a few years on the existing sections of the Center. There is concern about complaints from the public, for replacing a roof that is only 8 yrs old, but in the long run, this would be more economical. All agreed the roof is a top priority.
10. Tilt skillet & pass thru cabinet for kitchen: Pass through warmer seems necessary, but tilt skillet could be purchased & installed later
11. Walk in cooler & freezer: Very important. The Lacey Senior Center is a satellite location for the Thurston County Food Bank but often have to decline food since there is not enough storage space. A walk in cooler & freezer would double the food storage capacity.
With the current Special Legislative Session and unresolved state budget, there is little hope that the Senior Center project will receive state money, as originally planned.
b) Discharge Management Plan for Long’s Pond
Plan was submitted on time.
c) Draft Agreement for Disc Golf Course
A walk through the proposed golf course will be Saturday, April 28 at 2:00pm. Shawn said disc golf is big in the senior community, so it would be great to have a course so close to the Senior Center. Commissioners are eager to ‘make this work’ but need to discuss and resolve concerns with the partnership:
• Benches: Not willing to deviate from park policy of standardized benches. May consider hooked posts to hang equipment bags, backless benches (blue, vinyl, matching standard park benches) or temporary benches for tournaments. Lori said the City of Kent had a disc course without benches and never received any complaints.
• Ownership of equipment: All assets constructed and installed in Woodland Creek Community Park under this Agreement shall be owned by the City. Provided, however, if the Disc Golf Course is permanently closed due to specific action by the City, the Disc Golf baskets as earlier identified herein will be returned to the Association.
• SPSDGA use of park: Commissioners agreed that free use of the park for tournaments 2 weekends a year, beginning 2013, is fair compensation for the Association providing for the design, construction and maintenance of the facility.
Lori will make revisions based on these suggestions, then email revised draft for Commissioner review prior to the April meeting.
d) Message Display Board draft policy
City Manager Scott Spence asked that the Park Board table revision of the Message Display Board policy, as City Council has asked to discuss it at their retreat in June. Commissioners feel very strongly, that a message display board at the Regional Athletic Complex would be beneficial to visitors and the public.
a) Lacey Community Center Rental Group Contract Language Policy revision
Commissioners reviewed a draft of revisions to the Lacey Community Center Rental Group Contract language and agreed with all revisions.
b) Wonderwood Park & adjacent tax title parcel
Lori showed a map of a 20’ wide strip of land (.23 acres) adjacent to the southeast corner of Wonderwood Park. The fenced easement has a sewer line and has been owned by Thurston County since the owner stopped paying property taxes in 2003. The County would like to sell this parcel to the City for $222.36. This is a great walkway to Wonderwood Park, but does carry some liability as the area has trees that line the fence. City Arborist Galen Wright could evaluate the trees to see if any pose an immediate risk, with funds form the 2011 DNR grant.
Motion: Recommend purchase the 20’ easement from
The motion was seconded and unanimously approved.
a) Spring program registration: good registration, people very happy with online registration option.
b) Earth Day High School Challenge: Sunday April 22, 10am-1pm
c) National Trails Day (PARC Foundation raffle): Saturday June 2, 9am-noon
d) Recruitment of Youth Board member: Ad for Youth rep is running in The Olympian and on the City website.
e) Sound Hounds certificate of appreciation: (2011)
f) Teen activities: Lori spoke to Teen staff about Alex’s recommendations for teen activities/dances. Kathy Owen & Cody Lee will discuss with Lacey Teen Council, however LPRD has safety and security rules similar to NTPS, so may not be what Alex is envisioning.
g) RAC concession & beverage contract renewal: The current vendor contract expires in April but Lori would like to extend to December, so a new contract would begin January 2013. Request for Proposal would go out in the fall 2012, for the next 3 year contract.
h) Mobile vendor- no bids received (2 openings): Bid for mobile vendors went out twice, with no bids submitted, so no mobile contract will be awarded.
No citizens present.
a) PARC Foundation, Paul Royer: no report
b) Specialized Recreation Advisory Group, Shawn Smith: no report, group may have disbanded.
Meeting adjourned at 7:25pm
Next meeting: Monday, April 23, 2012 at 5:30pm at the Lacey City Hall.