BOARD OF PARK COMMISSIONERS MINUTES
Monday, February 27, 2012 5:30pm, Lacey City Hall
Commission: Gary Hanson, Paul Royer, Alex Mitu, Shawn Smith & Lu Carlson
Staff: Lori Flemm, Liz Spiller
Public: Chris Gilberts, South Puget Sound Disc Golf Association
Excused: Glen Crandal
The meeting was called to order at 5:28pm, by Chairman Shawn Smith.
Additions or deletions to the Agenda
No additions or deletions.
The January 23, 2012 minutes were unanimously approved and placed on record.
a) Public input: Discharge Management Plan for Long’s Pond, Woodland Creek Community Park: Aquatic Vegetation Management Plan due 3/18. No public in attendance for comment.
b) Message Board Display policy: Lori distributed a draft of a Message Display Board Policy and asked Commissioners to review for discussion at the March meeting. A Request for Qualifications will be advertised soon, for design & installation of a display sign at the RAC.
c) Lake Lois Habitat Reserve Community Forest Grant & Forest Management planning process: Lori distributed a tentative schedule for the Lake Lois Habitat Reserve Forest Management Plan. The City was awarded a $9,250 Community Forestry Grant from the Washington State Department of Natural Resources. Shawn thought this great timing for the plan as this part of Carpenter Road was recently renovated & reopened to the public.
a) March 1, 7:00pm: City Council work session
b) April 26, 12:30pm: Ground Breaking Ceremony, Lacey Senior Center (lunch served 11:45-12:30)
c) Regional Park Board Meeting: TBA
a) New programs/activities for teen:
Youth Representative Alex Mitu spoke of the need for more community activities for teens in the area. The current ‘teen scene’ includes a few school sanctioned dances, with strict dress, dance & conduct codes and ‘all city’ dances, that are held by 3rd parties in rented facilities and often lack security and supervision for the teens. Alex believes there is a big need for fun, safe, teen activities, similar to ACT Nights for middle school students, that fall between the strict school dances and the wild all city dances. He would like to see monthly social/dances with themes (samba, rap etc). He will continue talking with teens and report back to the Commission.
b) Disc Golf proposal for Woodland Creek Community Park:
Chris Gilberts, director of The South Puget Sound Disc Golf Association, presented the Commission with a written proposal for a disc golf course at Woodland Creek Community Park. SPSDGA is prepared to fund the entire design, materials & installation of a 9 hole course (tee pads, baskets & benches), in exchange for use of the park for tournaments twice a year, which would raise funds for a future driving range, kiosk and ongoing maintenance at the park. The proposal asked for LPRD help with emptying garbage cans and erosion control planting (if necessary). Commissioner questions included:
How much clearing would be required for the course and who does the clearing (SPSDGA or LPRD)? Mr. Gilberts stressed that ‘natural obstacles’ are desirable for a course, so he anticipates minimal clearing, mostly underbrush, bramble, a few tree limbs and possibly 2 or 3 trees. He needs to be able to throw the disc to accurately design the course, but isn’t able to do that without some initial clearing. Lori said tree limbing and cutting would have to be done by City staff, and underbrush clearing could be done by volunteers, but a draft agreement needs to be in place before clearing begins. All agreed a walk through the proposed course would be beneficial so Lori will email possible dates and schedule a walk through as soon as possible.
Standardized benches: Lacey Parks requires standard benches (metal, vinyl coated) so SPSDGA would have to install approved benches, which run approximately $1,000 each. Mr. Gilberts said the benches are purely for convenience/comfort of the golfers but SPSDGA proposal does not include cost for the required benches. Installation of these benches might be 1 or 2 years down the road. Commissioner Shawn Smith suggested the possibility of installing a pole with hooks for equipment bags & coats.
Pro bono use of the park: Per Park policy, pro bono use of the park is not permitted. SPSDGA would be required to rent the park for tournament use.
Timeline: Approximately 6 months for course design, basket installation with temporary tee pads (crushed rock/wood chips), then 6 months to play & test the course for safety & flow before permanent concrete tee pads are installed. Course adjustments are rare, but sometimes necessary.
Commissioners thanked Mr. Gilberts for his proposal and all expressed enthusiasm for this potential partnership. Next step: draft agreement and walk through of proposed course.
a) Senior Center Expansion update: project will go to bid soon with bids opened the end of March. Estimated cost of expansion is $1.9 million.
b) Storm damage: Parks were closed with many trees and limbs down after the recent storm and the safety net covering the play area at the RAC was damaged.
c) Earth Day event, Sunday, April 22: Alpine Experience will host an Earth Day event on April 22 and invited Lacey to participate, however, LPRD usually hosts an Earth Day event the following week (April 28 this year). Lori asked if the Department should commit to both events. Commissioners agreed Lacey needs to participate in the multi-city/high school challenge event as well as our own the following weekend (Saturday, April 28).
d) National Trail Day event: Woodland Creek Community Park:
Sat., June 2: 9:00am-noon work party, noon- 1:00pm free lunch for volunteers. There were 98 volunteers for this event in 2011.
e) Spring special events: See current brochure of list of events (Ethnic Celebration, Adult Flashlight Egg Scramble, etc)
f) Winter program report: 2012 Winter programs were about $300 lower than last year. Facility rental revenue is down $20,000 from this time last year.
g) Gas line break at Jacob Smith House: A gas line break at the Jacob Smith House was quickly repaired a few weeks ago.
h) Summer Lunch Program donation: Hoping to raise $20,000 by June 30 for the Summer Lunch Program. Received a $1,000 grant and $433 raised at the Polar Bear Plunge.
i) Lacey Spring Fun Fair parade: A Grand Parade has been added to the Lacey Spring Fun Fair this year and will be May 19 at 6pm. Parade begins at the roundabout at Lacey Blvd & Pacific and heads down Pacific Ave to Huntamer Park. Available Commissioners agreed to act as judges for the parade.
No citizens present.
a) PARC Foundation, Paul Royer: no report
b) Specialized Recreation Advisory Group, Shawn Smith: no report
Meeting adjourned at 7:28pm
Next meeting: Monday, March 26, 2012 at 5:30pm at the Lacey City Hall.