The City Clerk is the official Records Officer for the City of Lacey. The City Clerk maintains contracts and intergovernmental agreements and responds to requests for public records. In addition, the office is responsible for administrative support to the Lacey City Council, facilitating schedules and communications, assembling meeting packets, compiling agendas, and recording minutes for Council meetings and committees.
The Clerk's role is to assure the city is in compliance with the Public Records Act. The City of Lacey provides access to public records under the provisions of the Washington State Public Records Act (RCW 42.56).
A "public record" includes any writing containing information relating to the conduct of government, used, prepared, owned or retained by any state or local agency. "Writing" means handwriting, typewriting, printing, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated (RCW 42.56.010).
The City Clerk is responsible for codification of ordinances adopted by the Lacey City Council that change the laws in the Lacey Municipal Code (LMC). Ordinances are laws, rules and regulations that govern City operations. Codification is the formal process of adding an ordinance to the Lacey Municipal Code (LMC) in an organized outline of Titles, Chapters and Sections.
- An ordinance is passed by the Lacey City Council.
- The ordinance is published on the following Monday in the local newspaper, and becomes effective five days after publication.
- Revisions are made to amend, repeal, or add new sections to the Lacey Municipal Code.
- The Lacey Municipal Code is generally codified within two weeks after the effective date of each ordinance.