General Government & Public Safety CommitteeCouncil Present:
June 16, 2010
2:00 – 2:50 p.m.
Chair, Ron Lawson, Virgil Clarkson, Cynthia Pratt
Scott Spence, Troy Woo, Carol Litten, Lori Flemm Revisions to Historical Commission Members
Lori Flemm, Parks & Recreation Director, briefed the Committee on changes to increase term limits and update the roles and responsibilities of Historical Commissioners. Lacey has seven general commissioners and one youth commissioner positions on the Historical Commission. Five of the seven commissioners must live within city limits. Two of the general commissioners represent special disciplines and do not have to live within city limits.
At a recent Historical Commission meeting, members discussed term limits and the challenge in recruiting applicants to fill vacancies. Commissioners who have served the two term limit have been willing to serve a third term, but the code does not allow this.
The Commissioners held a worksession on April 5, 2010, to review Lacey Municipal Code (LMC) 2.42 and Rules of Procedure. Proposed revisions were approved at the May 3 meeting.
The following key changes are proposed:
- LMC 2.24.020(A) Membership & Term Limits . . . If no applications are received 30 days prior to the expiration date of the vacancy, increase term limits from two to three terms.
- LMC 2.24.020(D) Membership & Term Limits . . . Grant exception to term limits for the two professional commissioners. Following discussion about the benefits and disadvantages of increasing term limits, it was suggested that the mayor and council may make appointments despite the residency and term limit requirements, in order to retain commissioners with special disciplines.
- MC 2.42.030(D) Officers & Records . . . To clarify that the city manager shall identify staff to assist the commission in fulfilling its duties
Deputy Mayor Clarkson moved to forward a recommendation to full Council to amend LMC 2.42 regarding term limits and policies/procedures for the Lacey Historical Commission. Councilmember Pratt seconded. Motion carried.
- LMC 2.42.050(B) Powers & Duties . . . To authorize the Commission to adopt Policies and Procedures for the Lacey Museum. Councilmember Cynthia Pratt expressed concern about volunteers setting policy. Scott Spence, Assistant City Manager, noted that the Historical Commission is empowered by and accountable to the city council. Duties performed by the commission are on behalf of the city council. Ken Ahlf, City Attorney, added that recommended policies and/or procedures are approved by council; administrative requests are directed to the staff liaison or city manager. Cynthia asked about the process for receiving citizen comments about actions taken by the Historical Commission. Scott remarked the commission’s scope of duties and funds are limited. Citizens should direct concerns to council.
- LMC 2.42.050(K) Powers & Duties . . . To authorize the Historical Commission to appoint ad hoc committees.
- LMC 2.42.055(E) Additional Powers & Duties . . . to conduct and provide comment, in conjunction with city staff, on all land use applications pertaining to historic inventory.
- LMC 2.42.060 Quorum . . . to clarify that the youth commissioner is not to be included to constitute a quorum.