General Government & Public Safety CommitteeCouncil Present:
February 17, 2010
2 – 3:10 p.m.
Chair Ron Lawson, Virgil Clarkson, Cynthia Pratt
Greg Cuoio, Scott Spence, Troy Woo, Carol Litten
Councilmember Pratt nominated Councilmember Lawson as Chair of the General Government & Public Safety Committee. Deputy Mayor Clarkson seconded. Motion carried.
Deputy Mayor Clarkson moved to change the agenda order to review Item #3 first. Councilmember Lawson seconded. Motion carried.Ordinance to amend LMC to include Worksession Meetings as Regular Meetings
Ken Ahlf, City Attorney, presented the Committee with an ordinance to amend the Lacey Municipal Code to include worksessions as regular meetings instead of special meetings. Worksessions would still be held on the 1st and 3rd Thursday of the month from January – October, and on the 2nd and 4th Thursday of the month in November and December. Ken noted that if a worksession is codified as a regular meeting, Council has the option of adding agenda items, if the need arises.
Deputy Mayor Clarkson moved to forward the recommendation to the full Council to amend the LMC to include worksessions as regular meetings. Councilmember Pratt seconded. Motion carried. Council Travel Policy
Greg Cuoio, City Manager, stated Council recently discussed changes to the Council Travel Policy at a Worksession, and forwarded the issue to the General Government Committee for further review.
Considering that the City currently has a Travel Reimbursement Policy, staff drafted a policy that specifically addresses the allocation of funds. The intent of the policy is to encourage Councilmembers to take advantage of training and professional development opportunities to broaden their understanding of municipal government and enhance their role as an elected official. Funds are budgeted annually to accommodate travel to conferences, seminars and training opportunities.
Greg stated that the 2010 budget allocates $10,000 for travel. The policy states funds shall be allocated equally except for funds to accommodate travel by the Mayor to meet with the City’s congressional delegation, and to provide attendance at a regional or national conference. According to this policy and budget allocations in 2010, each Councilmember would receive $1,000, the Mayor would receive an additional $1,000 for a congressional visit, and $2,000 would be allocated by the Council for attendance at an AWC or NLC conference.
According to policy, travel authorization and expenditures for Councilmembers requires approval of the Mayor. Travel authorization for the Mayor requires approval by the Deputy Mayor. In January of each year, Councilmembes are encouraged to submit a list of their preferences for conferences, seminars and workshops. A discussion would be held to determine who would receive the additional $2,000 for regional or national travel. Councilmember Pratt inquired about workshops or training that may not be advertised until later in the year. Greg responded that Councilmembers could still attend, but may need to use personal funds, if their Council allocation has been expended.
Councilmember Pratt moved to forward to full Council the proposed travel policy. Deputy Mayor Clarkson seconded. Motion carried.Senior Center Expansion
Lori Flemm, Parks and Recreation Director, briefed the Committee on the process to solicit the services of a consulting team through the Request for Qualifications (RFQ) process to prepare a conceptual plan and cost estimate for the Senior Center expansion. The 2010 Capital Equipment Fund includes $50,000 for architectural and engineering services. The plan will guide the City’s efforts to provide a facility that is adequate for current senor residents and for projected growth within the City limits as well as the UGMA.
Lori stated the 5,000 square foot Lacey Senior Center opened in 2004. The center is owned by the City of Lacey, and has been managed by Senior Services of South Sound under an agreement initiated in 2003 and in effect for ten years. The City’s contribution is routine maintenance, repairs, and utilities. Senior Services provides furnishings, equipment, staff and operations for Adult/Day respite services, nutrition and health services. The 2010 budget includes $83,000 for insurance, utilities and maintenance. Lori noted that the number of seniors using services and attending programs has exceeded capacity in six years.
The annual Senior Services budget of $300,000 is collected from membership funds, registration, events, municipal funding and grants. Members pay $30 per year. Councilmember Lawson requested that non-resident members not be charged more than members who live in Lacey. Deputy Mayor Clarkson suggested that a dental hygienist be recruited to provide dental services.
Lori stated an Advertisement for RFQ’s was published on February 8 and 17. A guided site visit is scheduled for February 18. Statements of Qualification (SOQ’s) are due by February 26. On March 3, an evaluation panel will convene to review SOQ’s. Interviews are scheduled for March 23. Contract award is scheduled for the April 22 Council meeting.
Greg Cuoio, City Manager, stated that the expansion will be 5,000 square feet minimum, which could cost approximately $2 million. The City is seeking $700,000 CDBG grant funding in 2010. Staff is pursuing other grant funds and state funding.
Lori stated improvements include an expanded kitchen, game room, expanded main social hall, enclosed classroom for multi-functional learning, and separate entrance for Adult Day Care. Criteria includes pedestrian access to the park, additional parking, outdoor seating, additional restrooms, LEED certified building, ability to split large room into 2 or 3 smaller rooms, and walls of windows for greater visual access.
Lori announced an open house will be held on March 2 from 4-7 p.m. to receive public input on the Woodland Creek Master Plan. She explained that prior to expanding the Senior Center, other park needs will have to be identified, such as trails and connecting trail systems.
In other business, Councilmember Pratt requested that an item be added to the pending agenda to consider creating policy and procedure guidelines for Councilmembers.