MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD
THURSDAY, JANUARY 13, 2011, IN LACEY COUNCIL CHAMBERS.CALL TO ORDER:
Mayor Nelson called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE:
Mayor Nelson led the pledge of allegiance. COUNCIL PRESENT:
T. Nelson, V. Clarkson, R. Lawson, A. Ryder, J. HearnCOUNCIL EXCUSED:
C. PrattSTAFF PRESENT:
G. Cuoio, S. Spence, K. Ahlf, L. Flemm, T. Woo, D. Pierpoint, S. Egger, E. Keith, S. Beauregard, C. Litten APPROVAL OF AGENDA AND CONSENT AGENDA:
Consent Agenda Items:
DEPUTY MAYOR CLARKSON MOVED TO AMEND THE AGENDA TO CORRECT REFERENCE TO RANDY FRANCOM ON THE PARKS BOARD COMMISSION, ADD THE ETHNIC CELEBRATION, APPROVE A RESOLUTION TO SUBMIT A CDBG APPLICATION, AND ADJOURN TO EXECUTIVE SESSION TO DISCUSS COUNCIL APPLICATIONS FOR VACANCY, AND TO APPROVE THE CONSENT AND AMENDED AGENDA. COUNCILMEMBER RYDER SECONDED. MOTION CARRIED.
- Minutes from the Council meeting on December 16, 2010.
David Baker, Mayor of Kenmore and NLC Boardmember, presented Deputy Mayor Clarkson with the National League of Cities (NLC) Diamond Award for completing its Leadership Training Institute. The LTI was established to provide local officials with professional development opportunities. The Certificate of Achievement acknowledges excellence in leadership, and requires 80 credits of class time for completion.
Deputy Mayor Clarkson thanked Mayor Baker for the presentation, He stated that he began participation in the LTI in 2002, and he is honored to receive the Diamond Award. He encouraged his colleagues to take advantage of the professional development training opportunities offered through AWC and NLC.
Mayor Nelson presented Randy Francom with a Public Service Award for 11 years of service on the Historical Commission from 1999 – 2011. The Mayor expressed his appreciation on behalf of the Council for his long-term service on the commission.
Mr. Francom said it has been a privilege working with his fellow colleagues and Lacey staff.
Scott Spence, Assistant City Manager, recognized Susanne Beauregard, Animal Services Director, for 20 years of service to the City. During her tenure, Thurston County Animal Services implemented the first microchip program in the state, conducted a major fundraising effort and remodel of its facility, enhanced animal cruelty regulations, opened two off leash dog parks in the community, and forged key partnerships with Lacey, Olympia, Tumwater and Thurston County. In a testament to her leadership, $1.82 million dollars have been donated to Animal Services during the last six years. Ms. Beauregard expressed her appreciation to her outstanding staff and City of Lacey staff for their incredible support over the years.
Anna Schlect, City of Olympia Housing Program Manager, requested that Council and the general public volunteer to assist with the 2011 Homeless Census. The census will be conducted the last week of January and the data will be used by local agencies applying for state and federal funding. The Mayor thanked Ms. Schlect for her compassion and enthusiasm and encouraged volunteers to participate.
Lori Flemm, Parks & Recreation Director, invited the Council and public to attend an Ethnic Celebration at St. Marvin’s University on January 22, 2011, from 10 a.m. to 7 p.m. The event, previously sponsored by the City of Olympia, will host 24 vendors, resource groups, arts and crafts, entertainment, games, music and food.
Ken Balsley, 4434 24th Avenue, strongly encouraged the Council to change their decision to discuss the Council vacancy process in executive session, noting that public business should not be conducted in private. Ken Ahlf, City Attorney, stated the law allows Council to discuss applicants’ qualifications in executive session, but Council must interview candidates and make a final decision in public.
Don Shoemaker, Crestwood Mobile Home Park, addressed Council regarding the recent fatal accident at the intersection of 45th Avenue and Ruddell Road. He presented a proposal for consideration to address the situation. Mayor Nelson stated the issue will be addressed by the Transportation Committee at its January 14 meeting.
Mike Giberson also addressed Council on the accident at 45th and Ruddell Road. He commented on lack of signage for a t-intersection, and speeding at early hours in the morning. RESOLUTIONS:
Resolution No. 969 authorizes the City to submit a Community Development Block Grant (CDBG) application to the Washington State Department of Commerce requesting up to $1 million in CDBG funding to be used for the expansion of the Senior Center. DEPUTY MAYOR CLARKSON MOVED TO APPROVE RESOLUTION NO. 969 TO AUTHORIZE THE CITY TO SUBMIT AN APPLICATION FOR CDBG FUNDING FOR THE EXPANSION OF THE SENIOR CENTER. COUNCILMEMBER LAWSON SECONDED. MOTION CARRIED.
Ordinance No. 1360 amends Lacey Municipal Code 2.44 to increase term limits and update the organization and record keeping of the Board of Park Commissioners.Key changes include:
- Increase term limits from 2 to 3 terms, if no applications are received for a vacant position.
- Exclude the youth commissioner from the member count that constitutes a quorum.
- Appoint a recording secretary from either general board member or parks director.
- Transmit records of the meetings to the City Clerk instead of the City Council.
The Board of Park Commissioners and Councilmembers of the General Government Committee reviewed the proposed amendments at their meetings and recommend approval to full Council. COUNCILMEMBER HEARN MOVED TO ADOPT ORDINANCE NO. 1360 TO INCREASE TERM LIMITS FOR THE BOARD OF PARK COMMISIONERS AND UPDATE THE ORGANIZATIONAL STRUCTURE. COUNCILMEMBER RYDER SECONDED. MOTION CARRIED.
Mayor Nelson announced he recently participated in the Thurston County Chamber State of the Community Forum as Lacey’s representative.
Mayor Nelson requested Council approve the appointment of Suzanne Cofer and Susan Cordas to first terms on the Library Board, and the appointment of Paul Paluskas to a first term on the TCTV Board. COUNCILMEMBER RYDER MOVED TO APPOINT SUZANNE COFER AND SUSAN CORDAS TO THE LIBRARY BOARD, AND PAUL PALUSKAS TO THE TCTV BOARD. DEPUTY MAYOR CLARKSON SECONDED. MOTION CARRIED.
CITY MANAGER’S REPORT:
Lori Flemm, Parks & Recreation Director, presented Council with a request to approve amendments to the City’s park rules to be consistent with Washington State Law and Lacey Municipal Code (LMC) 2.44.
Key changes include:
- Designate trails as a location where the rules are effective.
- Remove the firearm and weapon rule that is provided for in the Revised Code of Washington and LMC, which allows firearms in parks.
- Provide examples of sound amplification systems needing prior approval.
- Designate yard waste and construction debris as garbage.
- Provide for consistency with the leash law and pet waste law in LMC 7.04.
- Identify park areas and amenities off limits for skating, scooting, and bicycling.
- Provide for repeat offenders to be trespassed from parks facilities for one year.
The Parks Board of Commissioners and the General Government and Public Safety Committee both reviewed the changes and recommend approval to full Council. COUNCILMEMBER LAWSON MOVED TO APPROVE AMENDMENTS TO THE CITY’S PARK RULES. DEPUTY MAYOR CLARKSON SECONDED. MOTION CARRIED.
Troy Woo, Finance Director, presented Council with a request to authorize the City Manager to sign a six-year District Court Services Contract with Thurston County.
Mr. Woo stated in 2010, the Thurston County Commissioners conducted a rate study of district court services. The City of Lacey represents a significant portion of district court operations. The distribution of costs per the rate study recommend a $264,000 or 120% increase. In 2010, the City will pay $220,000 for district court services.
Negotiations, focused on total annual fees, resulted in a proposal to allow incremental adjustments of the annual cap over a five year period up to $500,000 in 2016, plus a maximum increase of 5%.
Council discussed the proposal at its Worksession on December 2, 2010.
Deputy Mayor Clarkson asked if the 2011 budget includes funding for the increase. Mr. Woo responded that the majority of the increase has been budgeted. A shortfall of $20,000 will be covered by a budget amendment, or other funding sources from the general fund. COUNCILMEMBER HEARN MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN A SIX-YEAR DISTRICT COURT SERVICES CONTRACT. DEPUTY MAYOR CLARKSON SECONDED. MOTION CARRIED.
Erin Keith, Water Resources Specialist, presented the Council with a request to renew an intergovernmental agreement services contract between the City of Lacey and the Thurston Conservation District for the South Sound Green Program. The stormwater utility has budgeted $12,000 annually for this program.
The South Sound Green Program provides learning activities for 1,000 students in grades 4-12, and meets the NPDES education requirements and outreach activities relevant to water resources topics. COUNCILMEMBER RYDER MOVED TO APPROVE THE RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT WITH THE THURSTON CONSERVATION DISTRICT UNTIL 2015 FOR THE SOUTH SOUND GREEN PROGRAM. COUNCILMEMBER LAWSON SECONDED. MOTION CARRIED.
Matthew Connor, Youth Representative on the Historical Commission, gave a presentation on Lacey History: Education Outreach Program for Elementary School Students.
In an effort to contribute to the Historical Commission, and make a positive impact on the community, he has created this presentation of Lacey’s history to share with elementary age students. His focus is on the evolution of Lacey from a rural resort destination to an urban center.
The Mayor thanked Mr. Connor for his volunteer service and sharing his enthusiasm of Lacey history with the young people in our community. STANDING GENERAL COMMITTEES:
General Government & Public Safety Committee:
Councilmember Lawson reported the Committee met on December 15, 2010, to discuss the TCTV contract renewal, amendments to City park rules, and amendments to LMC 2.44 related to the Board of Park Commissioners. BOARDS & COMMISSIONS:
Mayor Nelson reported the Board discussed revisions to the voting formula currently in place. South county cities of Yelm, Bucoda, Rainier and Tenino are seeking an additional vote. Discussion has been tabled until further discussion. Thurston Regional Planning Council:
Deputy Mayor Clarkson reported long-term employee, Pete Swenson, is retiring after 36 years of service with the agency. Water Resources Inventory Area 11:
Deputy Mayor Clarkson reported the Board is discussing mitigation proposals to present to the cities of Lacey, Olympia, and Yelm in support of acquiring additional water rights Intercity Transit:
Deputy Mayor Clarkson reported that the City of Olympia has withdrawn from its intergovernmental agreement with Lacey, Tumwater and Thurston County to allocate funding for the maintenance of the Amtrak Station. As a result Intercity Transit has been asked to share the costs. IT Boardmembers will continue to pursue the issue with Olympia Councilmembers. Solid Waste Advisory Committee:
Councilmember Hearn reported the Board reviewed plans for its Comprehensive Capital Facilities Improvement Plan. LOTT:
Deputy Mayor Clarkson reported the Board discussed the reimbursement by LOTT and the City of Lacey to Cabela’s and Lumberman’s for estimated utility payments. Mr. Ahlf noted it is standard City policy to estimate the amount of water and sewer connection charges based upon projected water usage. Both companies used less water than anticipated and will receive reimbursements. Transportation Policy Board:
Councilmember Ryder reported the Board reviewed its 2025 Transportation Plan, and received a presentation on the county’s economic vitality index. The Board received a sustainable grant and considering options for tracking sustainability. ORCAA:
Councilmember Lawson reported the Board made progress on the asbestos penalty worksheet and offenses charged. The Director provided an update on compliance within the six county area. An aggressive public outreach program will be implemented to educate the public.
Mayor Nelson adjourned the meeting at 8:55 p.m. to an Executive Session for 30 minutes to discuss the application process for the Council vacancy.
The Mayor reconvened the meeting at 9:12 p.m. COUNCILMEMBER RYDER MOVED TO TABLE A REVIEW OF COUNCIL APPLICATIONS UNTIL JANUARY 20, 2011, WHEN COUNCILMEMBER PRATT RETURNS. INTERVIEWS WILL BE SCHEDULED FOR FEBRUARY 3, 2011. COUNCILMEMBER LAWSON SECONDED. MOTION CARRIED.
Mayor Nelson adjourned the meeting at 9:15 p.m. Council minutes approved and signed on January 27, 2011.