MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, CALL TO ORDER:
DECEMBER 6, 2007, AT LACEY COUNCIL CHAMBERS.
Mayor Clarkson called the meeting to order at 7:00 p.m.COUNCIL PRESENT:
Virgil Clarkson, Nancy Peterson, Ann Burgman, Graeme Sackrison, Mary Dean, Tom Nelson.STAFF PRESENT:
Greg Cuoio, Ken Ahlf, Jim Sheler, Scott Egger, Jerry Litt, Scott Spence, Dusty Pierpoint, Blaine Martin, Carol Litten, Rick Walk, Sarah Hawkins, Ryan AndrewsAPPROVAL OF AGENDA AND CONSENT AGENDA:
COUNCILMEMBER SACKRISON MOVED TO APPROVE THE CONSENT AGENDA AND AGENDA. COUNCILMEMBER NELSON SECONDED. MOTION CARRIED. Consent Agenda Items:
- Minutes from the regular Council meeting on November 15, 2007.
Scott Egger, Public Works Director and Larry Holt, City Surveyor, recognized Paul Lindseth for twenty years of service as a surveyor with the City of Lacey Public Works Department. They thanked him for his outstanding job performance, dedication to the job, and positive attitude. Mr. Lindseth remarked he ”loves his job” and thanked the city for the opportunity to serve.
Mayor Clarkson presented W.I.N. certificates to Boy Scout Troop – Pack 205. The group of 4th graders spread gravel at Long Lake beach to earn $300 for scout projects.
Lou Guethlein, 3222 Wiggins Road SE, expressed concern about storm flows discharging to a roadside ditch along 37th Avenue SE during the recent storm on December 3, 2007. She questioned why new homes have been occupied in the area, when stormwater runoff has not been controlled. Greg Cuoio, City Manager, responded the City is working towards a resolution with Olympia and the county. Scott Egger, Public Works Director, said he visited the site on Monday and acknowledged water was flowing along the curbside, but was not heavy enough to impact road conditions. Councilmember Mary Dean asked if there was a definitive timeline to resolve the issue. Mr. Egger responded that a solution has been proposed, but work cannot be completed until dry weather next spring. PUBLIC HEARING:
At 7:25 p.m., Mayor Clarkson opened a public hearing for 2008 Revenues and Ad Valorem Property Tax Levy; and the 2008 Budget.
Blaine Martin, Finance Director, stated the purpose of the public hearing is to consider revenue sources to fund the City’s 2008 Current Expense Budget, which consists of expenditures to provide ongoing services exclusive of capital expenditures, utility and other enterprise funds and special assessment funds of the City.
The ad valorem tax levy will be held to one percent, which will result in an additional $75,553 to the regular property tax levy for 2008. Mr. Martin noted the assessed valuation of the City has also increased in 2008 to $4.48 billion dollars; the increase is attributed in part to new construction.
Ordinance (1299) sets the amount for the estimate expenditures, less the estimated revenues from sources other than Ad Valorem Taxation needed for the current expense budget and for the payment of principal and interest upon the general bonded indebtedness of the City of Lacey for the fiscal year 2008; levying the annual ad valorem taxes of the City of Lacey for the fiscal year 2008. DEPUTY MAYOR PETERSON MOVED TO ADOPT ORDINANCE (1299) TO SET THE AD VALOREM TAX LEVY AT 1% FOR 2008. COUNCILMEMBER DEAN SECONDED. MOTION CARRIED.
Tamara Garcia, Visitor and Convention Bureau (VCB), thanked the City and Council for their support through the Lodging Tax Fund. She said VCB membership has increased 56%, private funding has increased by 9% and the economic impact of the VCB in 2007 has been reported at $1.6 million dollars.
Mayor Clarkson closed the public hearing at 7:50 p.m., and reconvened the regular Council meeting at 7:51 p.m.
Mr. Martin noted the 2008 Budget will be adopted on December 20, 2007.REFERRAL FROM HEARING EXAMINER:
Rick Walk, Senior Planner, presented Council with a preliminary plat of Britton Place (Case #06-23). An application has been submitted by Hall Equities Group for development of 248 residential units on 29.74 acres in the high density zoning district.
The Hearings Examiner held a public hearing on April 24, 2007. The main issues raised were in regards to stormwater, groundwater and critical areas. During the public hearing, adjacent property owners raised concerns about stormwater seeps during the wet season. The Hearings Examiner directed staff to research the issue to ensure compliance with the City’s Drainage Control Manual.
Mr. Walk read into the record...“Prior to final subdivision approval, the applicant shall submit a riparian habitat management plan and wetland mitigation plan in accordance with LMC 14.28 and 14.33, to the Community Development Department for review and approval, approved mitigation measures may result in a further reduction of lots. The mitigation plan shall be subject to review by the Washington Department of Fish and Wildlife, and by the City of Lacey Community Development Department.”
Mr. Walk stated the hearings examiner recommends approval of the project subject to several conditions of approval.
Deputy Mayor Peterson noted that if the adjacent property owners had not shared information about seepage during the wet season, the property could have been developed without addressing the issue. She recommended that before approving any development, the City should review a report of the land from a wet season. Jerry Litt, Community Development Director, responded that the Erosion Control Manual can be revised to include a wet season review.
Councilmember Burgman questioned the designation of high density on this type of property given its topography. Mr. Walk acknowledged that changes have been made to accommodate the topography. Stormwater runoff effects on the downhill property resulted in a loss of 20 units. A buffer will be created and the wetland will be increased 17,000 square feet. This wetland enhancement adds approximately a half acre.
Mayor Clarkson asked if barriers would be constructed between homes and adjacent roads.
Mr. Walk responded landscaping buffers of 20 feet and fences are required.
Councilmember Dean noted Tract A is on a bluff overlooking a wetland and asked if landslides are a concern. Mr. Rick responded this issue will be addressed during the building permit stage using the Geological Hazard Ordinance.
Councilmember Nelson noted the historical significance of the land, and asked how the City would proceed if archaeological finds are discovered. Mr. Walk noted that work would stop and any found artifacts would be preserved.COUNCILMEMBER SACKRISON MOVED TO APPROVE THE PRELIMINARY PLAT OF BRITTON PLACE (CASE #06-23) SUBJECT TO THE HEARINGS EXAMINER’S CONDITIONS OF APPROVAL. COUNCILMEMBER NELSON SECONDED. MOTION CARRIED.
Sarah Hawkins, Associate Planner, presented Council with a Conditional Use Permit (Case #07-21) by Turning Point Church of Olympia to construct a 7,000 square foot church on 4 acres of land zoned community commercial, and associated parking and site improvements. The application includes a request for a wetland development permit as an 8,276 square foot wetland and associated buffer to occupy approximately 60% of the site.
The Hearings Examiner held a public hearing on November 6, 2007. One comment was received noting concerns about overnight encampments. The applicant testified no overnight activities were planned at the church. The hearings examiner recommends approval of the conditional use permit subject to conditions of approval.DEPUTY MAYOR PETERSON MOVED TO APPROVE THE CONDITIONAL USE PERMIT (CASE #07-21) APPLICATION BY TURNING POINT CHURCH TO CONSTRUCT A 7,000 SQUARE FOOT FACILITY, SUBJECT TO CONDITIONS OF APPROVAL. COUNCILMEMBER BURGMAN SECONDED. MOTION CARRIED.
Ryan Andrews, Associate Planner, presented Council with a Preliminary Subdivision Application (Case #07-25) by Eagle Court, LLC to subdivide 14.2 acres into 84 lots for future residential development on property zoned Moderate Density Residential. The site address is 7200 32nd Avenue NE, Lacey, Washington.
The Hearings Examiner held a public hearing on October 16, 2007. Comments were received expressing concerns about impact to wildlife, impacts to adjacent private water wells, and density of the project. The hearings examiner recommends approval of the conditional use permit subject to conditions of approval.
COUNCILMEMBER BURGMAN MOVED TO APPROVE THE PRELIMINARY SUBDIVISION APPLICATION (CASE #07-25) BY EAGLE COURT, LLC, SUBJECT TO CONDITIONS OF APPROVAL. DEPUTY MAYOR PETERSON SECONDED. MOTION CARRIED.
Ordinance (1299). See action under Public Hearing.
Ordinance (1300) authorizes the issuance and sale of Limited Tax General Obligation Bond (LTGO) of the City in the amount of $8,000,000 to provide a portion of the funds for financing Phase 2 of the Regional Athletic Complex.
Blaine Martin, Finance Director, presented Council with a recommendation to accept the bid received from Stifel Nicolaus & Company, Incorporated of Minneapolis, Minnesota, with a total interest cost of 3.99% to purchase City of Lacey $8,000,000 Limited Tax General Obligation Bonds (Councilmanic bonds) with a 20-year maturity.COUNCILMEMBER NELSON MOVED TO ADOPT ORDINANCE (1300) TO AUTHORIZE THE ISSUANCE AND SALE OF LIMITED TAX GENERAL OBLIGATION (LTGO) BONDS OF THE CITY IN THE AMOUNT OF $8,000,000 TO PROVIDE FUNDING FOR CONSTRUCTION OF PHASE 2 OF THE REGIONAL ATHLETIC COMPLEX WITH INTEREST COST OF 3.99%. DEPUTY MAYOR PETERSON SECONDED. MOTION CARRIED.
Mayor Clarkson asked for Council support to appoint Randy Francom to a new 1st term on the Historical Commission. Mr. Francom served on the board previously.COUNCILMEMBER SACKRISON MOVED TO APPOINT RANDY FRANCOM TO A FIRST TERM ON THE HISTORICAL COMMISSION. DEPUTY MAYOR PETERSON SECONDED. MOTION CARRIED.
Mayor Clarkson reported on his attendance at the National League of Cities Conference.CITY MANAGER’S REPORT:
Jim Sheler, Parks and Recreation Director, presented Council with a request to award a contract to the lowest qualified bidder, Buckley Nursery Co., Inc. for the phased development of Avonlea Park (Base bid A), and improvements to Bush (alternate B) and Thornbury Parks (alternate C), in the amount of $493,962.54, including applicable state sales tax for the base bid (A) and alternates (B) and (C). The engineer’s estimate is $508,428.51.DEPUTY MAYOR PETERSON MOVED TO AWARD A BID TO BUCKLEY NURSERY CO., INC. FOR THE PHASED DEVELOPMENT OF AVONLEA PARK AND IMPROVEMENTS TO BUSH AND THORNBURY PARKS IN THE AMOUNT OF $493,962.54. COUNCILMEMBER BURGMAN SECONDED. MOTION CARRIED.
Greg Cuoio, City Manager, announced a retirement reception will be held in Council Chambers on December 13, 2007, at 5 p.m. for Deputy Mayor Nancy Peterson. She has served on the Planning Commission from 1987-1993 and on the Lacey City Council from 1993-2007.
Mr. Cuoio also announced the City has received its 8th consecutive CAFR award. He thanked Mr. Martin, Finance Director, and his quality staff for their outstanding work. STANDING GENERAL COMMITTEES:
Community Relations & Public Affairs Committee:
Councilmember Dean reported the Committee met on November 2, 2007, to discuss the Mushroom Festival, granting special valuation status to the Taylor residence, and the city logo.
Mary stated the City and Council have been interested in the idea of a Mushroom Festival for several years. The Hawks Prairie Rotary Club has agreed to sponsor the event as an annual fundraiser for its scholarship fund. The organization is finalizing the location and date.
The Council acted upon the special valuation status to the Taylor residence at its November 15, 2007, Council meeting.
Councilmember Dean reported the City has retained a company to refresh and design a new logo. Councilmember Burgman and Peterson remarked they favor keeping the mountain as part of the logo.Transportation Committee:
Councilmember Sackrison reported the Committee met on November 2, 2007, to receive the State of the Street Report, which shows that 91% of City streets are in very good or good condition. One million dollars is allocated each year for street rehabilitation.General Government & Public Safety Committee:
Councilmember Burgman reported the Committee met on November 21, 2007, to discuss the Professional Services Agreement for Cable Consultant Services and amendments to the LMC for requirements of For-Hire Driver’s Licensing.
The current agreement for cable services expires on December 31, 2007. The Committee recommends extending the agreement one year. This action will be presented to Council at its December 20, 2007 Council meeting.
The Committee also reviewed the City’s requirements for licensing taxi cab drivers. They are recommending raising the age limit from 18 years to 21 years. Other changes include reducing the number of photos from three to one. This action will be presented to Council at its December 20, 2007, Council meeting. BOARDS, COMMISSIONS, COMMITTEES:
Communications Board (CAPCOM):
Councilmember Nelson reported he is replacing John Darby on the CAPCOM Board. He also noted that funds have been approved for mapping software.Economic Development Council:
Councilmember Burgman reported the EDC sponsored its annual economic forecast on December 4, 2007. She noted the overall forecast of the county looks promising.
Councilmember Dean stated a retreat was held on November 20, 2007. She said the organization is being reorganized, and is working on a vision statement, goals and a ten-year work plan. An advisory group of community members, including homeless advocates, business members and realtors will be formed. She stated that a RFP for $700,000 for affordable housing is available. The deadline to apply is January 11, 2008.Intercity Transit:
Councilmember Burgman reported new busses have been delivered to replace older vehicles. She also stated that Intercity Transit is contributing $23,000 to Pierce Transit to conduct a study. Deputy Mayor Peterson remarked that IT did a comprehensive park and ride study a few years ago, and may want to review the report.Sister City Committee:
Mayor Clarkson reported that North Thurston School District is working with the Sister City Committee to host four exchange students in February 2008. Also, a high school band from the North Thurston Public School District has plans to visit Minsk in 2008. On December 14, 2007, the Sister City Committee will host a fundraising dinner.Thurston Community Network:
Councilmember Dean reported the group met with an educational seminar group.TOGETHER:
Deputy Mayor Peterson reported TOGETHER is sponsoring a train the trainer session on the drug methamphetamine. Anyone interested in participating, can contact the organization. She also announced the annual Champion for Kids Dinner will be held on February 28, 2007. She encouraged Council to nominate a Champion.211:
Deputy Mayor Peterson reported the 211 program is in crisis. It did not receive funding from HSRC for 2008, and may not continue to operate. She remarked although funds donated by the City last year were for startup only, she asked Council to consider contributing $5,800 dollars again in 2008.UNFINISHED BUSINESS:
Deputy Mayor Peterson stated that at the October 25, 2007, Council meeting, a citizen asked for Council assistance in retaining his mobile home. He explained to Council that although he owned his home, he leased the land on which the mobile home is located. The property owner of the mobile home park was in the process of evicting the residents in order to develop the property. Deputy Mayor Peterson suggested the City take the lead in protecting affordable housing options and research strategies for protecting residents who own or rent mobile homes on land that is leased. Councilmember Dean added the HOME Consortium is also discussing this issue.
Mayor Clarkson adjourned the meeting at 9:17 p.m.Council minutes approved and signed on December 20, 2007