MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, CALL TO ORDER:
OCTOBER 11, 2007, AT LACEY COUNCIL CHAMBERS.
Mayor Clarkson called the meeting to order at 7:00 p.m.COUNCIL PRESENT:
V. Clarkson, N. Peterson, A. Burgman, G. Sackrison, J. Darby, T. Nelson.STAFF PRESENT:
G. Cuoio, K. Ahlf, B. Martin, J. Sheler, T. Oestreich, J. Litt, S. Spence, D. Pierpoint, C. LittenAPPROVAL OF AGENDA AND CONSENT AGENDA:
DEPUTY MAYOR PETERSON MOVED TO APPROVE THE AGENDA AND CONSENT AGENDA. COUNCILMEMBER DARBY SECONDED. MOTION CARRIED.
Consent Agenda Items:
- Minutes from the regular Council meeting on September 13, 2007.
- Final plat approval of Jaylee, 143 Lot Subdivision
Courtney Schrieve, North Thurston Public Schools District Community Relations Director, announced that Pat Mora is the 2008 Lacey Loves to Read Author. The City of Lacey and North Thurston Public School District have partnered for the past five years to offer this program to the community. Ms. Mora is a bilingual author who writes for children and adults. Last year, members of the City Council participated in the program by reading to preschool children.
Ms. Schrieve also invited the Council and public to attend the “Protecting our Kids – Sexual Abuse” Forum sponsored by the Lacey Area Youth Task Force on October 16, 2007. LAYTF is a partnership of the City of Lacey and the North Thurston Public School District.
Diane Dean, Chair of the Lacey Historical Commission, announced that Lyman Fleetwood has been chosen as Lacey’s 2007 Historian of the Year. The Fleetwood family settled in Lacey in the early 1870’s and donated money and land for the original Lacey school.
Amber Raney, Museum Curator, commented that Mr. Fleetwood is very deserving of this award and thanked him for donating hundreds of artifacts to the Lacey Museum, including the original 1913 school bell. She remarked the donations enrich the museum’s collection and archives, and is a wonderful opportunity to experience and appreciate the community’s rich history. She noted Lyman Fleetwood is the fifth person to be recognized as the Lacey Historian of the Year. Shirley Dziedzic, Lacey Historical Society member and past Lacey Historian of the Year, welcomed Mr. Fleetwood into the group of past honorees.PROCLAMATION:
Mayor Clarkson declared October 21-27, 2007, as Friends of the Library Week. Dee Corwin, a Friends volunteer, and Ruta Maeda, Lacey Head Librarian, accepted the proclamation. Ms. Maeda noted the North Thurston Library Association evolved into the Friends of the Library in 1970. The volunteer group supports numerous programs at the Lacey Library and Ms. Maeda expressed her appreciation for their dedication and commitment.
Councilmember Sackrison declared October 18, 2007, as Credit Union Day. As a current member of a local credit union board, he accepted the proclamation.
Councilmember Sackrison announced Lacey has been named a “Green Power Community” by the United States Environmental Protection Agency, making it only one of twelve cities in the nation to receive this honor. The EPA bestows the designation on communities that exceed minimum green power purchasing benchmarks. More than 5% of the collective electrical energy used in Lacey’s homes, businesses, and offices is green power. The reduction of 9,000 tons of carbon dioxide from the atmosphere is equivalent to the amount of carbon stored by 6,545 acres of native forests or taking 1,700 vehicles off the road.
Thomas Eaton, Director of the Environmental Protection Agency Washington Operations Office, presented the City with a plaque and welcomed Lacey to the Green Power Partnership. Heather Mulligan, Puget Sound Energy Green Power Market Manager, unveiled a banner designating Lacey as a Green Power community. She noted the City of Lacey has demonstrated its leadership in a renewable energy future and its participation makes it possible to support further investments. She thanked all the citizens and businesses in Lacey who are already participating.
Councilmember Sackrison proclaimed the month of November 2007 as Green Power Month, and invited businesses and citizens to implement partial use of green power. Councilmember Sackrison unveiled the green power sign that will be placed at the entrances to the City of Lacey and thanked the EPA and PSE for their recognition.RESOLUTIONS:
Resolution (930) begins transitioning publicly-owned vehicles and equipment powered by fossil-based fuels to vehicles and equipment powered by electricity or biofuel to meet the mandates of the State of Washington by 2015. COUNCILMEMBER SACKRISON MOVED TO APPROVE RESOLUTION (930) TO TRANSITION PUBLICLY-OWNED VECHICLES AND EQUIPMENT POWERED BY FOSSIL-BASED FUELS TO VEHICLES AND EQUIPMENT POWERED BY ELECTRICITY OR BIOFUEL TO MEET THE MANDATES OF THE STATE OF WASHINGTON BY 2015. DEPUTY MAYOR PETERSON SECONDED. MOTION CARRIED.
Ordinance (1292) amends Lacey Municipal Code (LMC) Section 13.52.030 and 13.52.050 to allow the extension of the time period for collecting under Sewer and Water Latecomer Agreements.
Ken Ahlf, City Attorney, stated the City has entered into latecomer agreements for parties who extend the City’s water or sewer system. The agreements require collection from other property owners who subsequently connect to the sewer or water system for their pro-rata share of the cost of such extensions. At the time the City’s ordinance was drafted, state law limited the collection period to fifteen years. State law now allows the period to be extended for the duration of any moratorium which prevents development from proceeding.
This issue has arisen due to the City’s current policy of not providing water service to future developments outside of the city limits. Without water service, new development subject to existing latecomer agreements cannot take place. The City plans on meeting with holders of latecomer agreements and those subject to payment under the agreement to determine whether to extend the fifteen year period. In order to move forward, Council needs to amend the LMC. The General Government & Public Safety Committee reviewed and approved the procedure at the July 18, 2007 meeting.COUNCILMEMBER DARBY MOVED TO ADOPT ORDINANCE (1292) TO ALLOW THE EXTENSION OF THE TIME PERIOD FOR COLLECTING UNDER SEWER AND WATER LATECOMER AGREEMENTS. COUNCILMEMBER NELSON SECONDED. MOTION CARRIED.
Ordinance (1293) adds Chapter 13.64 Reclaimed Water to the Lacey Municipal Code to create policies and procedures for the City’s Reclaimed Water Utility and the distribution and use of reclaimed water by the LOTT Alliance partners.
Tim Wilson, Water Resources Specialist, stated under the terms of LOTT’s State Reclaimed Water Permit, the City must, prior to purveying reclaimed water, adopt a reclaimed water ordinance that addresses the use of the resource. The Utilities Committee reviewed the draft ordinance on September 20, 2007, and recommends approval.
Deputy Mayor Peterson asked that the language under Section 14.64.190-D, General requirements for Service Connections be re-written to clarify the meaning. The Reclaimed Water ordinance was removed from the agenda and will be added to the agenda at the next regularly scheduled Council meeting.MAYOR'S REPORT:
Mayor Clarkson reported he participated in the Oktoberfest Western Juried Art Show and selected the Mayor’s Choice Award. A reception will be held on October 20, 2007.
Mayor Clarkson participated in the Welcome Home Ceremony for the 3rd Stryker Brigade. A memorial statue was unveiled in recognition of the soldiers who died during the fifteen month deployment.
Mayor Clarkson invited Council to attend the 194th Medical Group’s open house of their new clinic on October 17, 2007.CITY MANAGER'S REPORT:
Troy Oestreich, Operations Manager, presented Council with a request to award contract to A. M. James Company Inc. of Gig Harbor in the amount of $114,659.00 to construct the Rainier Vista Park storage facility.
COUNCILMEMBER SACKRISON MOVED TO AWARD A CONTRACT TO A.M. JAMES COMPANY INC. OF GIG HARBOR, WASHINGTON, IN THE AMOUNT OF $114,659.00 TO CONSTRUCT THE RAINIER VISTA PARK STORAGE FACILITY. COUNCILMEMBER DARBY SECONDED.
Councilmember Darby asked why the bid was not awarded to the low bidder. Ken Ahlf, City Attorney, responded A.M. James Company submitted the bid that most closely matched the specifications for the design of the building.MOTION CARRIED.
Troy Oestreich, Operations Manager, presented Council with a request to award a contract to Bobcat West of Fife, Washington in the amount of $29,031.11 for the purchase of a 1,850 pound capacity Skid Loader with a trencher option. COUNCILMEMBER BURGMAN MOVED TO AWARD A CONTRACT TO BOBCAT WEST OF FIFE, WASHINGTON IN THE AMOUNT OF $29,031.11 TO PURCHASE A 1,850 POUND CAPACITY SKID LOADER WITH A TRENCHER OPTION COUNCILMEMBER NELSON SECONDED. MOTION CARRIED.
Troy Oestreich, Operations Manager presented Council with a request to reject a bid from Pacific Environmental Services Company as non-responsive for the construction of the fuel island canopy replacement, and approve the selection of an alternate source to negotiate a fixed price to replace the fuel island canopy.COUNCILMEMBER BURGMAN MOVED TO REJECT A CONTRACT FROM PACIFIC ENVIRONMENTAL SERVICES AS NON-RESPONSIVE AND APPROVE THE SELECTION OF AN ALTERNATE SOURCE TO NEGOTIATE A FIXED PRICE TO REPLACE THE FUEL ISLAND CANOPY. COUNCILMEMBER SACKRISON SECONDED. MOTION CARRIED.
STANDING GENERAL COMMITTEES:
Community Relations & Public Affairs Committee:
Councilmember Nelson reported the Committee met on September 7, 2007, to discuss the Public Art Request for Proposal process. A request for proposal will be sent out in October soliciting artists to create a metal sculpture for the roundabout in Freedom Circle at Quinault Drive. The budget for the project ranges from $30,000 - $40,000. The current public art budget is $30,000 with an anticipated increase of $15,000 in 2008. A selection committee of Community Relations Committee members, staff, and at-large citizens will review proposals and make final recommendations to Council. Utilities Committee:
Councilmember Darby reported the Committee met September 20, 2007, to discuss the Reclaimed Water Ordinance and the Hawks Prairie Treatment Facility.
The Committee approved the recommendation to adopt an ordinance to add Chapter 13.64 to the Lacey Municipal Code to create policies and procedures for the City’s Reclaimed Water Utility and for the distribution and use of reclaimed water by the LOTT Alliance partners.
Committee members participated in a field trip to the Hawks Prairie Treatment Facility. Design Review Committee:
Deputy Mayor Peterson reported the Committee is reviewing homes on smaller lots. The Olympia Master Builders have expressed concerns about vesting. The Deputy Mayor and staff met with their Executive Officer and Rob Rice to discuss issues. Once the Committee develops recommendations, a Public Hearing will be held by the Planning Commission.BOARDS, COMMISSIONS, COMMITTEES:
Community Action Council:
Mayor Clarkson attended the annual meeting and was elected as the Chair. Counties served by CAC were surveyed and results of the survey were published. Priorities included food, health, housing, and utilities. The Mayor also reported that the rehabilitation of the Deschutes units is progressing. HOME Consortium (Interjurisdictional forum on Homelessness):
Councilmember Sackrison reported the group discussed homeless issues, ways to improve communication between the HOME Consortium and advocacy groups, and the process of applying for state grant funding.
The Thurston County Housing Task Force presented its recommendation for improving the process.
- Recruit a homeless coordinator;
- Create a formal stakeholder advisory group;
- Improve planning; and
- Receive timely information on funding opportunities.
The HOME Consortium retreat will be held on November 20, 2007.Human Services Review Council:
Deputy Mayor Peterson reported HSRC funding levels will not be raised in 2008. She noted that requests for funding from local area agencies exceed the revenue by twice the amount available.
Councilmember Burgman reported the Board met on October 1, 2007, with the Citizen Advisory Committee. The proposed plan for expanded service in 2008 was discussed. The routes have been divided into four tiers with four being the lowest. She noted the bus route in Hawks Prairie has been rated tier four. Councilmember Burgman recommended Intercity Transit revise the rating to provide expanded service to the northeast area. With the retail development in this area of the city, increased bus service is needed. A public hearing will be held in November and the public is encouraged to attend to support increased transit service to the Hawks Prairie area.Joint Animal Services:
Councilmember Nelson reported JASCOM met in October and received a proposal from Sounds Hound, a local animal group, to set aside parks for animals to run off leash. He noted the proposal will be reviewed as parks are developed. Lacey Area Youth Task Force:
Deputy Mayor Peterson announced LATYF will sponsor a community forum on October 16, 2007, to discuss the issue of sexual abuse. The meeting will be held at the Community Center at 7 p.m. and will be televised by TCTV.
Lodging Tax Advisory Committee:
Councilmember Darby reported the Committee met in September and approved all funding requests for 2008. In an effort to create some uniformity during the funding process, the Committee has asked staff to create a standardized process for receiving and reviewing applications for funding.
The Committee discussed the idea of expanding visitor center hours to accommodate increased tourism that will be generated by the Regional Athletic Complex and the opening of Cabela’s.LOTT:
Deputy Mayor Peterson reported LOTT awarded $35,000 to Evergreen State College as water conservation rebates. The Board received a presentation on the 2008 LOTT budget.Mayor’s Forum:
Mayor Clarkson reported the group received a presentation on Proposition 1. He noted all municipalities, except Tenino, support the proposition.
Port Commissioner Telford shared his concerns about the Port being charged for police support at their facility. It was noted that mutual aid agreements exist for police officers to aid neighboring jurisdictions.Olympic Region Clean Air Agency:
Councilmember Burgman reported ORCAA met on October 10, 2007. She noted that Lacey’s fleet vehicles will be retrofitted with catalytic converters by early 2008.
Legislation passed during the last session which will allow ORCAA to write its own warrants. Sister City Association:
Mayor Clarkson reported the group held its annual meeting in September and elected officers in October. Jacek Anusewski traveled to Poland and delivered a personal invitation to Mayor Greziak to visit the City of Lacey in 2008. An invitation has also been extended to the vocational schools and dance troupe. Thurston Regional Planning Council:
Mayor Clarkson reported the Board received a presentation from the City of Olympia on innovative ideas to implement sustainability in their day-to-day operations.
Mayor Clarkson reported that one of the top legislative priorities for the next session will be reclaimed water. Deputy Mayor Peterson remarked she served on the TRPC legislative subcommittee where the recommendation was made to focus TRPC’s legislative message this year on the environment and specifically reclaimed water. The subcommittee felt the legislature had given local jurisdictions options for transportation funding through the Transportation Benefit District. It would not be prudent to request transportation funding this year until the region had determined the position on a TBD.
Mayor Clarkson stated there is an opportunity to apply for a $2 million dollar Congested Management and Air Quality Grant to improve air quality and reduce congestion in the region. One recommendation for the grant funding is to synchronize timing signals on major roadways in the county to improve transit service. Signals would be interrupted to give priority to Intercity Transit vehicles moving through intersections.
Mayor Clarkson reported TRPC will celebrate their 40th Anniversary in November. TOGETHER:
Deputy Mayor Peterson reported the Board received a presentation from the Community Action Council to promote youth involvement in their schools and communities.Transportation Policy Board:
Councilmember Sackrison shared information on the South Regional Report, assessing the condition of bridges monitored by the Washington State Department of Transportation. He noted the Nisqually Bridge received low scores and is scheduled for maintenance. He added the city is responsible for maintenance inside the bike pedestrian tunnel under Sleater-Kinney Road. The report noted there is not enough funding for all the bridge repairs that need to be completed.
The Board also discussed reclaimed water as a legislative priority and developing a relationship with Sound Transit to explore options for the 20,000 people who commute north each day.
Councilmember Sackrison reported he attended the Puget Sound Regional Transit meeting in Seattle. Their comprehensive plan is under revision and will include a note about how transportation decisions made in King, Snohomish, and Pierce counties could impact traffic in Thurston County.Water Resource Inventory Area 11:
Mayor Clarkson reported a representative from the Nisqually Tribe and Nisqually River Council briefed the Committee on the status of river and water resources available and how to partner on projects. The Mayor noted that funding for the implementation of WRIA plans will expire after 2010.ADJOURNMENT:
Mayor Clarkson adjourned the meeting at 8:55 p.m. Council minutes approved and signed on October 25, 2007