MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY, CALL TO ORDER:
JULY 12, 2007, AT LACEY COUNCIL CHAMBERS.
Mayor Clarkson called the meeting to order at 7:00 p.m.COUNCIL PRESENT:
V. Clarkson, N. Peterson, A. Burgman, G. Sackrison, M. Dean, J. Darby, T. Nelson.STAFF PRESENT:
G. Cuoio, K. Ahlf, B. Martin, J. Sheler, D. Burns, P. Brooks, J. Litt, S. Spence, D. Pierpoint, C. Litten, R. Walk, D. Christenson, M. Coppin, T. Wilson, J. Carlson, M. Hoppe APPROVAL OF AGENDA AND CONSENT AGENDA:
DEPUTY MAYOR PETERSON MOVED TO AMEND THE AGENDA BY REMOVING THE LACEY FIRE DISTRICT 3 RECOGNITION, AND APPROVE THE AMENDED AGENDA AND CONSENT AGENDA. COUNCILMEMBER DEAN SECONDED. MOTION CARRIED.Consent Agenda Items:
- Minutes from June 28, 2007
Deputy Mayor Peterson recognized Earlyse Swift for 13 years of service to the Lacey Area Youth Task Force (LAYTF). Mary Segawa, Executive Director of Together extended her appreciation to Ms. Swift for her leadership efforts in providing positive community experiences for youth. Judy Wilson, North Thurston Public Schools (NTPS) Boardmember also extended her congratulations on behalf of the NTPS Board and Superintendent Dr. Koval. Ms. Swift said she valued and appreciated the work that has been accomplished between the collaborative partnership of the City and the NTPS. She noted the City of Lacey has provided leadership since 1994 when the LAYTF was formed to provide positive experiences and opportunities for youth.
Greg Cuoio, City Manager, recognized Martin Hoppe for 20 years of service to the City of Lacey. He said Martin is responsible for all aspects of transportation management and over the past 20 years, he has secured more than $30 million dollars in state and federal grants for transportation projects. Mr. Hoppe thanked the City for the opportunity to fulfill his dreams by working on a variety of engineering projects over the past 20 years.
Jim Sheler, Director of Parks & Recreation, recognized Judy Carlson for 20 years of service to the City of Lacey. He said it is a pleasure and privilege to work with a dedicated and hard-working staff and Ms. Carlson exemplifies those characteristics.
Joe Lambrix, Olympia resident, was invited by Councilmember Burgman to share information about electric vehicle charging. Mr. Lambrix encouraged the Council to consider installing electric infrastructure at public facilities throughout the City to provide a means for customers to recharge their electric vehicles. Mr. Lambrix stated he owns an electric car, but he can only drive 30 miles before it needs to be recharged. Councilmember Sackrison mentioned that electricity is provided to vehicles at the annual Alternative Fuel Fair. He also added that he is supportive of the idea of electrical outlets in the City Hall parking lot.REFERRAL FROM PLANNING COMMISSION:
Dave Burns, Principal Planner, reported the Planning Commission reviewed two Comprehensive Land use Plan amendments for the 2007 amendment cycle. One was from South Puget Sound Community College and the other from Kaufman Brothers.
The Planning Commission held hearings on both the amendment requests and nobody testified. Planning Commissioners recommended approval for both applications.
Mr. Burns stated both applications for comprehensive land use amendments were also reviewed by the City Council at the July 5, 2007, Worksession.
Mr. Burns stated the Plan amendment application from South Puget Sound Community College (SPSCC) is to re-designate approximately 54.5 acres from a Light Industrial (LI) classification to Open Space Institutional (OSI) classification through a development agreement. The re-designation would better accommodate the SPSCC plan for a college campus. It is located adjacent to and east of Marvin Road and adjacent to and south of the Target warehouse.
Mr. Burns noted the development agreement will allow SPSCC to maintain its LI classification until the Master Plan is completed and development occurs.
DEPUTY MAYOR PETERSON MOVED TO APPROVE THE SOUTH PUGET SOUND COMMUNITY COLLEGE COMPREHENSIVE LAND USE AMENDMENT APPLICATION FOR A REDESIGNATION TO OPEN SPACE INSTITUTIONAL WITH A DEVELOPMENT AGREEMENT TO ALLOW LIGHT INDUSTRIAL CLASSIFICATION UNTIL THE MASTER PLAN IS COMPLETED. COUNCILMEMBER DARBY SECONDED. MOTION CARRIED.
Mr. Burns stated the plan amendment application from Kaufman Brothers is to re-designate approximately 10.88 acres from a Business Park (BP) classification to a Hawks Prairie Business District (HPBD-BC) classification. The request is to provide a broader range of allowed retail commercial activities to take advantage of new marketing opportunities from the development of the Lacey Gateway project. The site is located along Britton Parkway across from the main entrance where Cabela’s is developing.
Deputy Mayor Peterson stated concerns were raised by adjacent businesses who located in this area with the expectation that the classification would remain as Business Park. She noted the preferred alternative of the City Council is to deny the application.DEPUTY MAYOR PETERSON MOVED TO DENY THE APPLICATION FROM A REDESIGNATION OF BUSINESS PARK TO HAWKS PRAIRIE BUSINESS PARK. COUNCILMEMBER SACKRISON SECONDED. MOTION CARRIED.
Resolution (928) adopts the proposed 2008-2013 Transportation Improvement Program (TIP). Martin Hoppe, Transportation Manager, stated the City is required to prepare an annual TIP that must be submitted to the Washington State Department of Transportation and Thurston Regional Planning Council by July 31 each year. Projects on the TIP are consistent with the City’s Transportation Comprehensive Plan. The TIP allows the City to comply with state regulations and apply for grants on specific projects. The Planning Commission held a public hearing on June 5, 2007. One person testified in support of the Plan and the Planning Commission recommended approval.
Mr. Hoppe noted several changes to the proposed TIP. Funds have been obligated for the 6th Avenue and Sleater-Kinney project and the Mullen Road Enhancement Project. As a result, these projects have been removed from the list. COUNCILMEMBER SACKRISON MOVED TO APPROVE RESOLUTION NO. (928) TO ADOPT THE 2008-2013 TRANSPORTATION IMPROVEMENT PROGRAM (TIP). COUNCILMEMBER DARBY SECONDED. MOTION CARRIED.
Resolution (929) authorizes the City of Lacey to join the National League of Cities Partnership for working toward Inclusive Communities, which promotes equal opportunity and fairness; and citizen participation and engagement in the community.
Councilmember Sackrison reported Mayor Clarkson shared the idea from a recent National League of Cities Conference (NLC). He noted the City of Lacey is the most diverse community in Thurston County and has made great strides in taking steps to be inclusive. He cited several examples of inclusiveness, such as the implementation and practice of Community Values, hosting Citizen Roundtables for diverse groups, and working closely with a diverse representation of City Councilmember’s and Board/Commission members. Councilmember Sackrison remarked it is important to demonstrate to our citizens that Lacey will continue its efforts to promote inclusiveness.
Councilmember Sackrison remarked that four Washington cities are already members of the NLC Partnership, including Burien, Everett, Mesa, and Tukwila. More than 175 cities nationally have passed a resolution signifying their interest in participating. Upon adopting a Resolution, NLC will send the City a sign signifying its participation as an inclusive community.
On June 20, 2007, the General Government and Public Safety Committee discussed the issue and recommended approval.COUNCILMEMBER SACKRISON MOVED TO APPROVE RESOLUTION NO. (929) TO JOIN THE NATIONAL LEAGUE OF CITIES PARTNERSHIP FOR WORKING TOWARD INCLUSIVE COMMUNITIES. COUNCILMEMBER DEAN SECONDED. MOTION CARRIED.
Mayor Clarkson reported he attended Saint Martin’s University’s groundbreaking ceremony for building a new student dormitory. The number of students on campus will increase from 1,200 to 1,800.
Mayor Clarkson announced that Senator Patty Murray contacted him to report that she had requested $500,000 in the appropriations budget for the City of Lacey. He expressed his appreciation to the Senator on behalf of the City. Greg Cuoio, City Manager, stated the funding will allow the City to move forward with an I-5 corridor analysis that will examine the traffic capacity of I-5 and its interchanges within city boundaries.CITY MANAGER'S REPORT:
Martin Hoppe, Transportation Manager, requested Council award Lacey Contract Number PW 2005-23 for the reconstruction of Mullen Road SE to the east city limits from a two lane roadway to a three lane roadway from Ruddell Road to Carpenter Road. He reported nine bids were opened on June 28, 2007, and Rognlin’s, Inc. of Aberdeen, Washington, was the low bidder at $4,345,114.34. The Engineer’s Estimate is $4,831,044.34.
Martin stated the Transportation Policy Board announced the City, in partnership with the North Thurston Public Schools, has been awarded $300,000 for the project. Underground work will begin in 2007 and road work will start in the summer of 2008.COUNCILMEMBER BURGMAN MOVED TO AWARD PW 2005-23 TO ROGNLIN’S, INC. FOR THE RECONSTRUCTION OF MULLEN ROAD SE IN THE AMOUNT OF $4,345,114.34. COUNCILMEMBER NELSON SECONDED. MOTION CARRIED.
Peter Brooks, Water Resources Manager, requested Council to award Lacey Contract Number PW 2007-20 for the College Ditch Stormwater Facility. The contract will provide for the construction of three stormwater treatment ponds, reconfiguration and construction of piping, and connections to existing infrastructure. Stormwater runoff from an area of about 400 acres will be treated.
Mr. Brooks stated eleven bids were received and opened on July 2, 2007. Sterling Breen Crushing, Inc. from Chehalis, Washington, was the low bidder at $984.396.11. The Engineer’s Estimate is $1,138,359.34.DEPUTY MAYOR PETERSON MOVED TO AWARD PW 2007-20 TO STERLING BREEN CRUSHING, INC. FOR CONSTRUCTION OF THE COLLEGE DITCH STORMWATER FACILITY IN THE AMOUNT OF $984,396.11. COUNCILMEMBER SACKRISON SECONDED. MOTION CARRIED.
Deputy Mayor Peterson expressed the Council’s appreciation to Saint Martin’s University for working with the City to provide property for the facility. She noted it is significant that this is the last area in the City where stormwater runoff needs to be treated before flowing into Woodland Creek.
Peter Brooks, Water Resources Manager, requested Council to reject a bid for the construction of a storage building at Rainier Vista Park. One bid was received from All Purpose Structures of Sumner, Washington, in the amount of $136,792.00 at the bid opening on June 25, 2007. Construction and material increases were higher than anticipated. Staff recommends modifying roofing specifications and re-advertising the project in late summer, when bids should be more competitive.COUNCILMEMBER BURGMAN MOVED TO REJECT THE BID FROM ALL PURPOSE STRUCTURES FOR THE CONSTRUCTION OF THE RAINIER VISTA PARK STORAGE BUILDING. COUNCILMEMBER DARBY SECONDED. MOTION CARRIED.
Greg Cuoio, City Manager, announced that Triway Enterprise has invited the Council to attend a business luncheon and overview of the Gateway Project on July 18 from 11:30 – 1:30 p.m. at the Worthington Center.
COMMITTEES: General Government & Public Safety Committee:
Councilmember Burgman reported the Committee met on June 20, 2007 and discussed the National League of Cities Partnership for working toward an inclusive community. She stated the Committee recommends participating in the program and continuing its efforts to promote inclusiveness.
Finance, Economic Development and Land Use Committee:
Mayor Clarkson reported the Committee met on June 25, 2007, to discuss Preferred Leasing Areas (PLA) and the Rainier Road Annexation. He stated the Committee believes re-designating the Preferred Leasing Area for Rowesix on 6th Avenue is not in the City’s best interest to develop a walk able downtown core. Their recommendation is to not change the current PLA.
Councilmember Nelson reported the Board adopted the 2008 non-member fee. They also approved a Type One member fee for police and a Type Two member fee for ambulance companies.
He noted discussion about the fee structure will continue. The Board also approved hiring another full-time employee to relieve overtime hours.
Family Investment Initiative:
Deputy Mayor Peterson reported the group received an update on the tentative agreements made between the jurisdictions. She said she may need Council direction at the July 26 Council meeting.
HOME Consortium (Interjurisdictional Forum on Homelessness):
Councilmember Dean reported the group received a briefing on social services provided for Native Americans. There is discussion about offering a program in Thurston County, similar to one in Tacoma that would provide services to homeless Native American veterans. In other business, the group approved a request from the Thurston County Housing Authority to shift funds for increased housing needs. Councilmember Dean noted the Consortium recently received a letter from a social service advocate asking for greater participation in the decision-making process regarding homeless issues in Thurston County.
Human Services Review Council:
Deputy Mayor Peterson reported the Board met to finalize the request for proposals.
Intercity Transit Authority:
Councilmember Burgman reported the grant-funded Commute Trip Reduction Performance Program attracted 225 new participants. The number of annualized trips was much lower than expected with only ten. In other business, the Board appointed a new member to its group. And, the City of Lacey is participating in Intercity Transit’s planning process to determine its transit needs for 2008.
An engineering service contract has been awarded to expand the Martin Way Park and Ride, which will increase parking spaces to 290. The project should be completed in 2008.
LOTT Advisory Committee:
Deputy Mayor Peterson reported on LOTT’s Purchase Agreement with the Port of Olympia. The Port will approve the agreement on July 23 and LOTT will approve it on August 8. She announced she is attending the East Bay Consortium meetings as LOTT’s representative. The purpose of the Consortium is to ensure projects meet their timeline. LOTT needs to start building in 2009, and the Hands on Children’s Museum needs to break ground by 2010. A project manager has been hired to coordinate communication between the Port and other members of the consortium, which include LOTT, the City of Olympia, and the Hands on Children’s Museum.
In addition, LOTT staff has met with Puget Sound Energy to discuss the idea of co-generation to provide alternative power for the new facility LOTT’s staff will continue to work with PSE on the feasibility of this proposal.
Deputy Mayor Peterson reported on the Administrative and Education Center. The project is moving forward with the design phase.
A new wastewater plant will be built for the cities of Lacey, Olympia, and Tumwater. The Board will also revisit the issue of interceptors and who owns them.
Olympic Region Clean Air Agency:
Councilmember Burgman reported the Board is continuing to address the issue of soil at the Tenino project. ORCAA is working with the County to ensure compliance. The Board also adopted a policy and procedure for accounting practices, and ORCAA has joined the Asthma Initiative.
Lacey Sister Cities Association:
Mayor Clarkson reported the Lacey Sister Cities Association met on July 9, 2007, for a potluck and business meeting. A student from Poland will be visiting Lacey through September 18. The Mayor reported the Committee is reviewing Council requirements for Sister City membership. Initially, the City required the organization to have a total membership of 30 people by its first anniversary. The current membership is 22; however, the organization continues its efforts to recruit new members.
Transportation Policy Board:
Councilmember Sackrison reported on discussion at the Puget Sound Regional Council to revise long-term growth strategy. He said he is participating in the group as a representative of TRPC to stay informed on transportation issues in the north counties that may impact the Thurston County area.
The Association of Cities also presented information at the TPB meeting on new local transportation funding options created by the legislature to generate revenues at local levels.
Councilmember Sackrison invited Council to attend a Policy Maker Forum on August 13 on physical activity in the building environment. Discussions will focus on how developments impact public health, citing strong correlations between health and exercise.
ADJOURNMENT: Mayor Clarkson adjourned the meeting to a Worksession at 8:17 p.m. to discuss the Gateway Project.
Council minutes approved and signed on July 26, 2007