MINUTES OF A REGULAR MEETING OF THE LACEY CITY COUNCIL HELD THURSDAY,
MAY 24, 2007, AT LACEY COUNCIL CHAMBERS.
CALL TO ORDER:
Mayor Clarkson called the meeting to order at 7:00 p.m.
V. Clarkson, N. Peterson, A. Burgman, G. Sackrison, M. Dean, J. Darby, T. Nelson.
G. Cuoio, K. Ahlf, B. Martin, J. Sheler, M. Lannoye, R. Schoessel, J. Litt, S. Spence, D. Pierpoint, C. Litten.
APPROVAL OF AGENDA AND CONSENT AGENDA:
COUNCILMEMBER SACKRISON MOVED TO AMEND THE AGENDA TO REMOVE THE ORDINANCE AUTHORIZING EMINENT DOMAIN FOR THE MULLEN ROAD PROJECT; TO APPROVE A MEMORANDUM OF AGREEMENT FOR THE FAMILY INVESTMENT INITIATIVE; TO ADJOURN TO AN EXECUTIVE SESSION TO DISCUSS LAND ACQUISITION; AND TO APPROVE THE CONSENT AGENDA AND AMENDED AGENDA. COUNCILMEMBER NELSON SECONDED. MOTION CARRIED.
Consent Agenda Items:
- Minutes from the regular Council meeting of May 10, 2007.
PUBLIC: Several citizens addressed Council with concerns about pedestrian safety when crossing 7th Avenue and Woodland Square Loop near the Intercity Transit Transfer Station. The following comments were provided:
Luther Smith, 4415 14th Avenue SE, Lacey, asked Council and staff to work with citizens to find viable solutions for improving pedestrian safety in this traffic corridor.
Michael Roger, 2323 9th Avenue SW, Olympia, also asked that Council find a solution to improve pedestrian safety on 7th Avenue and Woodland Square Loop. One option would be to provide visible crosswalks at these locations.
Jim Masters, 1204 Hobby Street SE, Yelm, stated he uses the transit center daily and rides the bus from Yelm to arrive at work in Woodland Square Loop. He said it is difficult to cross the street at 7th Avenue at the Transit Center, because there is a curb cut on the transit side, but no curb cut on the Fred Meyer side to access a sidewalk. He remarked pedestrians expect safety measures when crossing 7th Avenue and Woodland Square Loop.
Laura Beickman, 9415 144th St SE, Puyallup, stated she rides the bus to work in Woodland Square Loop from her home in Puyallup. She said she has difficulty crossing because her sight is limited, and asked the City to promote pedestrian safety by improving crossings at 7th Avenue and Woodland Square Loop.
Patty McDonald, 7513 Fair Oaks Rd SE, Olympia, remarked she also works in Woodland Square Loop and added her concern about safe pedestrian crossings at 7th Avenue. She asked the City to work with this group to provide solutions.
Councilmember Sackrison responded that Council and staff continue to review options for providing greater pedestrian safety in this traffic corridor, and are willing to work towards solutions.
Deputy Mayor Peterson acknowledged that crossing at Fred Meyer and 7th Avenue is a challenge due to the curve and agreed the Transportation Committee should review the issue further.
Councilmember Darby commented that Council appreciates input from the group. He noted Council will continue to work with staff to find a viable option and invited the group to attend the July 6 Transportation Committee meeting. Mayor Clarkson invited those who cannot attend the committee meeting, but would like to provide additional comment to write or e-mail Council at City Hall. Councilmember Sackrison suggested changing the meeting time from 11 a.m. to noon on July 6 to provide a greater opportunity for comment. The Community Relations Committee, which also meets at noon, would need to be rescheduled.
Councilmember Burgman also acknowledged the concerns of the group and recognizes a solution is needed. She noted one option would be to light the crosswalk area.
Carol Mower, ADA Director for General Administration Facilities, remarked that crosswalks can be dangerous, but can be made more user friendly. She remarked some crossings in the City that are textured only should also be painted. She offered to share several ideas for safe crossing areas.
Ordinance (1287) amends Lacey Municipal Code (LMC) 13.32.005 relating to Water Utility General Facility Charges (GFC). Scott Spence, Assistant City Manager, explained that in 2006, Council approved increases to the Water Utility GFC, which pays for the cost of obtaining new water resources and constructing facilities to store and convey water to utility customers. The current charge for a 5/8” residential connection is $2,870, and charges for 1” to 6” pipes are greater. Lacey compared its GFC to the cities of Olympia and Tumwater after hearing from the development community that connection fees are high. As a result of the comparison, a proposed reduction was made to bring Lacey’s connection fees in line with area water systems. The Utilities Committee reviewed the proposal on May 17, 2007, and recommend approval.
COUNCILMEMBER DARBY MOVED TO ADOPT ORDINANCE (1287) TO AMEND LACEY MUNICIPAL CODE 13.32.005 TO REVISE THE WATER UTILITY GENERAL FACILITY CHARGE (GFC) STRUCTURE. COUNCILMEMBER NELSON SECONDED. MOTION CARRIED.
COUNCILMEMBER DARBY MOVED TO APPOINT MAYOR CLARKSON TO A 5TH TERM AND COUNCILMEMBER SACKRISON TO A 6TH TERM ON THE LAW ENFORCEMENT OFFICERS AND FIREFIGHTERS DISABILITY BOARD. COUNCILMEMBER DEAN SECONDED. MOTION CARRIED.
CITY MANAGER'S REPORT:
Teri O’Neal, Senior Civil Engineer, proposed that Council reject all bids for Lacey Contract Number PW 2007-06 to construct a treatment facility and booster station at the Hawks Prairie well and reservoir site. The treatment facility will treat the existing Hawks Prairie well and future well’s water. The booster pump station will increase the 380 pressure zone in the Hawks Prairie area to a 400 pressure zone.
A bid opening was held on May 16, 2007. Five bids were received ranging from $8,629,868.95 to $11,914,159.41. Pacific Crest Construction from Lynwood, Washington, was the apparent low bidder, but withdrew their bid due to data errors. The next apparent low bidder was Skaar Construction, Inc. from Auburn, Washington, at $10,604,771.96. The engineer’s estimate was $8,398,140.38.
Ms. O’ Neal stated staff recommends rejecting all bids. Staff will re-bid the project, making minor design project changes. Additionally, options will be explored, such as providing monetary incentives for timely completion of the project and retaining provisions for liquidated damages.
The engineer’s estimate for the new bid will be readjusted to approximately $9 million to account for a 17% increase in construction costs. It is anticipated that with the changes, bids will be in the $9 million to
$11 million range.
Councilmember Burgman expressed concern that the City should not show favoritism in the bidding process. Ken Ahlf, City Attorney, clarified that the bid process is open to everyone on an equal basis with no favoritism. The main reason for re-bidding is to modify design changes, seek more competitive bids, and incorporate value engineering.
Mayor Clarkson suggested staff consider setting a standard for the bidding process by creating a set dollar limit. For instance, if the limit is 5%, then any bid that is 5% over the engineers estimate would automatically be rejected.
COUNCILMEMBER PETERSON MOVED TO REJECT ALL BIDS FOR LACEY CONTRACT NUMBER PW 2007-06 TO CONSTRUCT A TREATMENT FACILITY AND BOOSTER STATION AT THE HAWKS PRAIRIE WELL AND RESERVOIR SITE. COUNCILMEMBER DEAN SECONDED. COUNCILMEMBERS CLARKSON, PETERSON, SACKRISON, DEAN, DARBY AND NELSON VOTED YES. COUNCILMEMBER BURGMAN VOTED NO. MOTION CARRIED.
Chief Dusty Pierpoint presented a proposal to apply for the Edward Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice. Funding would be used to purchase eleven new
Level III ballistic vests for the Lacey Police Department Special Response Team.
Chief Pierpoint stated the JAG, which is a federal grant, is available to local governments. Lacey is eligible to receive $15,190. There is no matching requirement for this grant.
Ken Ahlf, City Attorney, noted that a public comment period was included in the agenda. Mayor Clarkson asked if anyone in the audience wished to comment. Jim Masters asked how the ballistic vests differ from the current police vests. Chief Pierpoint responded the new vests would cover more areas of the body.
COUNCILMEMBER NELSON MOVED TO AUTHORIZE APPLYING FOR THE JUSTICE ASSISTANCE GRANT TO PURCHASE BALLISTIC VESTS FOR THE LACEY POLICE DEPARTMENT SPECIAL RESPONSE TEAM. COUNCILMEMBER SACKRISON SECONDED. MOTION CARRIED.
Greg Cuoio, City Manager, presented Council with a Memorandum of Agreement supporting the Family Investment Initiative proposed by a citizen group. He noted there were some minor changes to the previous draft.
DEPUTY MAYOR PETERSON MOVED TO AUTHORIZE THE MAYOR TO SIGN THE MEMORANDUM OF AGREEMENT SUPPORTING THE FAMILY INVESTMENT INITIATIVE, SUBJECT TO APPROVAL BY OTHER JURISDICTIONS WITH NO LANGUAGE CHANGES. COUNCILMEMBER DEAN SECONDED. MOTION CARRIED.
BOARDS, COMMISSIONS, COMMITTEES:
Community Action Council:
Councilmember Sackrison reported the organization is eligible to receive funding from the Gates Challenge Grant, which will be applied towards the mortgage on the new building. CAC also signed an agreement with the US Department of Agriculture (USDA) on Tolmie Cove and Deschutes Cove to move forward on extensive remodeling at both low-income apartment complexes.
LOTT Advisory Committee:
Deputy Mayor Peterson reported LOTT held a public hearing on its proposed rate increase. One person testified regarding volume based billing. The Board also discussed the design of the new building and educational center. The educational center currently serves 600 students, and needs to be more interactive to serve 2,500 people.
Deputy Mayor Peterson stated the design of the facility depends on the Port of Olympia. She explained LOTT is buying the building adjacent to the Port, but there is a storage building on the site that needs to be removed by the Port. LOTT needs to move out of their current building by March 2008. Board representatives will attend the next Port meeting when the purchase and sale agreement will be discussed.
In addition, the Deputy Mayor also reported LOTT is moving forward with co-generation where methane gas from the smokestack will be burned for power. LOTT also received an update on a research project regarding reverse osmosis, which could produce drinking water at the LOTT facility.
Sister City International Committee:
Mayor Clarkson reported on his recent visit to Minsk, Poland, Lacey’s Sister City. He commented that Mayor Grezniak and his administration were very gracious and hospitable. He and his wife participated in the city’s celebration of its 586th anniversary, which was a wonderful cultural experience. The Mayor offered to share pictures of his visit at a future Worksession.
Mayor Clarkson adjourned the meeting at 8:10 p.m. to an Executive Session to discuss land acquisition. The Council will not take action and will not reconvene.
Council minutes approved and signed on June 14, 2007